Administrative Assistant / Contract / Onsite / Horsham, PA

Motion Recruitment; Horsham (PA); On-site; USD 25,000 - 33,000; Full time

Job summary

Motion Recruitment Partners is seeking an Administrative Assistant for an on-site 6-month W2 contract in Horsham, PA. You will support day-to-day office operations, coordinate events, and assist with light bookkeeping while providing remote coverage for VPs and hiring leaders.

The role emphasizes strong Excel skills, proactive communication, and the ability to work independently in a fast-paced environment. Employment includes benefits and potential for extension.

Qualifications

• 2+ years of administrative, office coordination, receptionist, or office management experience.
• Strong written and verbal communication skills.
• Proficient in basic accounting, invoicing, or bookkeeping support.

Responsibilities

• Manage daily onsite office operations including visitor check-in, meeting room scheduling and stocking.
• Coordinate onsite events and local office revamp initiatives.
• Provide remote sub admin coverage for VPs and Hiring Leaders when others are out.
• Assist with project and bookkeeping tasks such as invoicing and vendor setup.

Skills

Excel

Communication

Organization

Independence

Light bookkeeping

Tools

Microsoft Teams

SharePoint

Job description

Our client, a leader in energy management and industrial automation, is looking to hire an Administrative Assistant in Horsham, PA.

This role is an On-Site 6-month W2 contract with benefits offered and strong potential for extension!

As an Administrative Assistant, you will support daily onsite office operations, coordinate office events and local workplace enhancements, provide remote coverage for VPs and hiring leaders, and assist with light project and bookkeeping activities.

What You Will Be Doing

• Manage daily onsite office operations, including visitor check-in, meeting room scheduling and stocking, and office/kitchen supply inventory and purchasing
• Coordinate and execute onsite and offsite company events, team activities, holiday décor setup/breakdown, and local office re-vamp initiatives
• Provide remote "sub admin" coverage and assistance for VPs and Hiring Leaders when other administrative team members are out of office
• Support project and bookkeeping needs, including entering projects into company systems, drafting subcontractor agreements, processing change orders, submitting invoices, and facilitating new vendor setups

Required Skills & Experience

• 2+ years of administrative, office coordination, receptionist, or office management experience
• High proficiency in Excel
• Strong written and verbal communication skills with the ability to work independently with minimal supervision
• Prior experience with basic accounting, invoicing, or bookkeeping support

Desired Skills & Experience

• Working knowledge of Microsoft Teams and SharePoint
• Great team-spirit energy!

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.