Administrative Assistant

HiEmployment Staffing Services; Kapolei (HI); On-site; USD 41,328; Full time

Job summary

A staffing agency is seeking a Staffing Recruiter in Kapolei, Hawaii, to support the Operations department with administrative tasks such as payroll and cost monitoring. Candidates should have 3 to 5 years of relevant experience, be proficient in Microsoft Office Suite and SAP, and possess strong interpersonal skills. This full-time role offers a pay of $30.00 per hour and a Monday to Friday schedule. Join a dynamic team focused on delivering operational excellence in a fast-paced environment.

Qualifications

• 3 to 5 years related administrative experience in a business and/or manufacturing environment.
• Proficiency in Microsoft Office Suite and SAP, with strong writing and verbal skills.

Responsibilities

• Manage time entry/payroll and perform regulatory record keeping.
• Create requisitions and expedite invoice payments.
• Monitor costs and prepare departmental communications.
• Schedule meetings and maintain office supplies.
• Coordinate travel and maintain time tracking systems.

Skills

Microsoft Office Suite

Interpersonal skills

Customer service skills

Business writing

Education

High school diploma or equivalent

Tools

SAP

SharePoint

Job description

Staffing Recruiter at HiEmployment Staffing Services

Performs a wide variety of complex and advanced administrative functions in support of the Operations department such as time entry/payroll, cost recording and reporting, regulatory record keeping, and other general administrative duties.

Uses a variety of information systems such as SAP, Resolution Tracker, LMS, EH&S databases and various manual filing and tracking systems.

Job Type: Temporary (6 months)

Pay: $30.00 per hour***PAID WEEKLY

Schedule: Monday to Friday 7:30am to 4:00pm

Major accountabilities

• Manuals include but are not limited to 12-hour work rules, Barge Harbor Operations, DOT Operations, etc.
• Creates requisitions and helps to expedite invoice payment process by creating service entries and communicating information to vendor/contractor.
• Monitors Operation’s cost center budget, actuals versus budget, researches and reconciles posting discrepancies, analyzes data, and produces reports.
• Prepares and distributes, upon review and approval, departmental communications. Prepares presentation and report materials as required. Gathers data and generates reports such as time-off reports, overtime usage reports.
• Assists with training scheduling and recordkeeping as required.
• Schedules meetings, reserves meeting rooms, handles other arrangements such as overheads, projector, flip charts, food and beverages, etc. Records, transcribes, and distributes meeting minutes.
• Maintains appropriate levels of office supplies and other materials.
• Coordinates travel arrangements and prepares expense reports.
• Serves as backup for other departments as requested.
• Maintains accurate and timely sick leave, vacation, and other time tracking systems.
• Other duties as required and requested.

Education requirement

• High school diploma or equivalent.

Experience requirements

• 3 to 5 years related administrative experience in a business and/or manufacturing environment serving multiple clients preferred.
• Proficiency with Microsoft Office Suite. Proficiency in SharePoint and SAP, desired. Highly developed business writing and verbal skills. Effective interpersonal and customer service skills required.

Competencies

• Business Understanding: Demonstrates understanding of business and how actions contribute to company performance.
• Delivering Results: Delivers operational excellence by planning, organizing and owning work assignments from start to finish.
• Interpersonal Relationships: Capability to effectively communicate with both field personnel and Technical/professional groups is vital.
• Professional Conduct: Recognizes impact behavior has on others and demonstrates commitment, adaptability and resilience.

Seniority level

Associate

Employment type

Full-time

Job function

• Project Management, Administrative, and Accounting/Auditing
• Industries: Energy Technology, Oil and Gas, and Manufacturing