Executive Assistant

Brown Advisory Incorporated; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401(k) with employer match

Gym membership discounts

Paid parental leave

Colleague Assistance Program

Job summary

Brown Advisory Incorporated is seeking a customer-service oriented Executive Assistant for their San Francisco office. This position supports the Office Head and involves managing communications, maintaining calendars, and assisting with event coordination and catering.

The ideal candidate will have over 3 years of administrative support experience, excellent communication skills, and be proficient in Microsoft Office. The position offers a competitive salary of $60k to $90k based on experience.

Qualifications

• 3+ years of administrative support experience.
• Professional demeanor and highly organized.
• Ability to work in the San Francisco office location.

Responsibilities

• Coordinate communications and respond to emails.
• Manage the Office Head's calendar and travel itineraries.
• Assist with food service inventory and catering orders.

Skills

Client service skills

Proficiency in MS Word

Proficiency in Excel

Proficiency in Outlook

Written and oral communication

Organizational skills

Attention to detail

Education

Bachelor’s degree

Job description

Company Overview

Brown Advisory is an independent investment management and strategic advisory firm committed to delivering first‑class performance, strategic advice and a high level of client service. We serve individuals, families, family offices, endowments, foundations, charities, institutions, consultants and financial intermediaries with more than 1,000 equity‑owned colleagues worldwide.

Position Summary

We are looking for a customer‑service oriented Executive Assistant to support the Office Head in our San Francisco office. The role includes reception coverage, executive support, mail processing, vendor and inventory management, food service assistance and event coordination.

Responsibilities

• Coordinate communications, take calls, respond to e‑mails, interface with vendors, clients and firm leaders.
• Proactively assist and anticipate the Office Head’s needs.
• Prepare internal and external corporate documents.
• Maintain the Office Head’s calendar, schedule meetings, manage travel itineraries and submit expense reports.
• Set up meeting rooms, conference calls and presentation technology.
• Maintain contact data, campaigns and dashboards in Salesforce CRM, adding meeting activity, sales opportunities and event information.
• Assist the broader team as needed.

Reception

• Operate a multi‑line switchboard and transfer calls.
• Maintain a professional appearance of the reception area.
• Greet clients and guests, and coordinate employee arrivals.

Mailroom & Documentation

• Process and distribute incoming mail daily in line with firm procedures.
• Manage incoming and outgoing packages.
• Maintain office supply inventory, purchase and vendor escalation.
• Receive all incoming mail, deliveries and coordinate courier scheduling.

Internal & External Catering

• Schedule and assist with set‑up of conference rooms before and after meetings.
• Manage food service inventory and develop menus.
• Coordinate vendor relationships and place catering orders.
• Keep shared colleague spaces and kitchens stocked, cleaned and organized.

Qualifications

• 3+ years of administrative support experience.
• Bachelor’s degree preferred.
• Excellent client service skills.
• Excellent tact, discretion and judgement with sensitive information.
• Proficiency in MS Word, Excel and Outlook.
• Superior written and oral communication.
• Ability to set goals, meet deadlines and work evenings for event coverage.
• Professional demeanor and highly organized, detail‑oriented.
• Ability to work in the San Francisco office location.

Employment Eligibility

Applicants must be authorized to work in the United States without requiring current or future employer‑sponsored work authorization (e.g., H‑1B, O‑1, F‑1 (OPT), TN, or any other non‑immigrant visa that requires sponsorship).

Compensation

Salary: $60k – $90k, commensurate with experience and location. This does not include bonus or long‑term incentive eligibility.

Benefits

• Medical, Dental, Vision
• Wellness program participation incentive
• Financial wellness program
• Fitness event fee reimbursement
• Gym membership discounts
• Colleague Assistance Program
• Telemedicine Program (for enrolled employees)
• Adoption benefits
• Daycare late pick‑up fee reimbursement
• Basic Life & Accidental Death & Dismemberment Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Short Term Disability
• Paid parental leave
• Group Long Term Disability
• Pet Insurance
• 401(k) with 50% employer match up to IRS limit, 4‑year vesting

Equal Employment Opportunity

Brown Advisory is an Equal Employment Opportunity Employer. The firm’s ownership and culture reflect a commitment to diversity and inclusion.