Administrative Assistant

DeSHAZO, LLC.; Lexington (SC); On-site; USD 32,000 - 43,000; Full time

Job summary

DeSHAZO, LLC. is seeking an Administrative Assistant to support the Service Manager in the Lexington area. The role handles routine clerical tasks, data processing, light accounting and record keeping for the local service organization.

You will scan files, manage purchase orders, run data entry for remote offices in accounting, and ensure timely invoicing. Proficiency in Microsoft Office and ERP systems like Sage, plus the ability to meet multiple deadlines, are essential.

Qualifications

• Minimum 5 years of administrative assistance experience.
• High accuracy and attention to detail.
• Proficient in Microsoft Office (Excel & Word).
• Ability to communicate professionally.
• Experience with Sage or other ERP systems.
• Able to manage multiple deadlines.
• Light accounting experience.
• Strong data entry and record-keeping skills.

Responsibilities

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Skills

Administrative experience

Attention to detail

Professional communication

Multitasking

Data entry

Office software proficiency

Tools

Microsoft Office

Excel

Word

Sage ERP

Job description

Description

The Administrative Assistant position will report directly to the Service Manager for the local service area. This position will perform routine clerical, secretarial, and administrative work in data processing, light accounting and record keeping.

Job Responsibilities:

• Scanning completed service job files.
• Operates listed office machines.
• Maintains virtual job files.
• Data entry for remote offices for accounting.
• Checking and verifying job files, time sheets, and service tickets for accuracy.
• Produce all purchase orders for remote branches and all North Region installations.
• Update all purchase orders created and sent through the Docuware system.
• Handle all shipping & receiving functions.
• Review retail parts flow to help make sure jobs are being invoiced in a timely manner.
• Assist Office Manager with retrieving freight costs to keep jobs moving through the system.

Requirements

Desired Skills and Competencies:

• Ability to work at a high rate of accuracy.
• Ability to communicate professionally and pleasantly with teammates and public
• Must be able to handle multiple deadlines
• Must be proficient in Microsoft Office (Excel & Word)
• Experience with Sage or other ERP Systems
• Experience in the overhead crane or industrial service industry is preferred
• Light accounting involved and needs to be able to quickly learn internal accounting system.
• Candidates must have at least 5 years’ of administrative assistance

Work Environment:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and other office equipment.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled/Other Protected Category