Administrative Assistant

The Joyce Companies; Marstons Mills (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Joyce Companies in Massachusetts is seeking an Administrative Assistant to provide cross-functional support across multiple offices, handle data entry, billing, and daily operations in a busy environment.

This role requires strong organization, clear communication, and reliability, with a Monday–Friday eight‑hour day shift and on‑site work. You will maintain digital records, assist with invoicing and account tracking, and support production and reporting.

Qualifications

• Strong organizational and time-management skills.
• Ability to multitask in a fast-paced environment.
• Clear and professional communication with clients, vendors, and staff.
• Reliable transportation and consistent attendance.

Responsibilities

• Perform accurate data entry and maintain organized files.
• Manage Excel spreadsheets and digital records.
• Answer phones and emails and interact with clients, vendors, and staff.
• Assist with general office needs and daily operations.
• Sort and distribute incoming/outgoing mail.
• Assist with invoicing, billing, and account tracking.
• Process customer payments, including credit cards, checks, and bank deposits.
• Create customer/job files and maintain contract paperwork.
• Manage job costing, purchase orders, and subcontractor billing.
• Track daily work entries and support production/billing.
• Generate reports and maintain project records.

Skills

Organization

Multitasking

Communication

Attention to detail

Time management

Job description

Full-time| Monday–Friday (8 hr. day shift)

We areseeking a sharp, motivated, and organized Administrative Assistant to join ourgrowing team. This position will provide administrative support across multiplecompanies and assist with a variety of day-to-day office, billing, andoperational needs. This role balances administrative support, billing, andoffice coordination—perfect for someone who is detail-oriented, enjoys variety,and is comfortable taking on responsibility in a busy office environment.

KeyResponsibilities

Office& Administrative Support

• Perform accurate data entry andmaintain organized files
• Manage Excel spreadsheets anddigital records
• Answer phones and emails andinteract with clients, vendors, and staff
• Assist with general office needsand daily operations
• Sort and distributeincoming/outgoing mail
• Assist with invoicing, billing,and account tracking
• Process customer payments,including credit cards, checks, and bank deposits
• Create customer/job files andmaintain contract paperwork
• Manage job costing, purchaseorders, and subcontractor billing
• Track daily work entries andsupport production/billing
• Generate reports and maintainproject records

WhatWe’re Looking For

• Strong organization, accuracy,and time-management skills
• Ability to multitask in afast-paced environment
• Clear and professionalcommunication skills
• Positive attitude andwillingness to learn
• Reliable transportation andconsistent attendance