administrative assistant

Caliber Car Wash; Charlotte (NC); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Paid time off and company holidays

Medical, dental, and vision insurance

Retirement savings plan with employer

Professional development opportunities

Collaborative work environment

Job summary

Caliber Car Wash is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support to our team in Charlotte, NC. The ideal candidate is detail-oriented, communicates effectively, and can manage multiple priorities in a fast-paced environment.

Responsibilities include managing calendars, handling calls and emails, preparing documents, coordinating meetings, data entry, processing invoices, arranging travel, and maintaining filing systems while

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative or office-support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional, dependable, and positive attitude.
• Ability to work independently while also collaborating effectively with a team.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare documents, reports, presentations, and spreadsheets.
• Maintain accurate electronic and physical filing systems.
• Coordinate meetings, including agendas, materials, and meeting notes.
• Assist with data entry, recordkeeping, and routine administrative tasks.
• Process invoices, expense reports, purchase orders, and other administrative documentation as needed.
• Order office supplies and maintain office inventory.
• Assist with travel arrangements and meeting logistics.
• Welcome visitors and provide professional customer service.
• Support managers and team members with special projects and administrative needs.
• Maintain confidentiality of sensitive company and employee information.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Communication skills

MS Office / Google Workspace

Attention to detail

Independence

Team collaboration

Education

High school diploma or equivalent

Job description

We are seeking a highly organized, dependable, and professional Administrative Assistant to provide day-to-day administrative and operational support to our team. The ideal candidate is detail-oriented, communicates effectively, and is comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and scheduling.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare documents, reports, presentations, and spreadsheets.
• Maintain accurate electronic and physical filing systems.
• Coordinate meetings, including agendas, materials, and meeting notes.
• Assist with data entry, recordkeeping, and routine administrative tasks.
• Process invoices, expense reports, purchase orders, and other administrative documentation as needed.
• Order office supplies and maintain office inventory.
• Assist with travel arrangements and meeting logistics.
• Welcome visitors and provide professional customer service.
• Support managers and team members with special projects and administrative needs.
• Maintain confidentiality of sensitive company and employee information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative or office-support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional, dependable, and positive attitude.
• Ability to work independently while also collaborating effectively with a team.

Compensation & Benefits

• Salary: $45,000–$55,000 annually, based on experience and qualifications.
• Paid time off and company holidays.
• Medical, dental, and vision insurance.
• Retirement savings plan with potential employer contribution.
• Opportunities for professional development and advancement.
• Supportive and collaborative work environment.