Administrative Assistant

Adecco; Maple Grove (MN); On-site; USD 27,552 - 35,817; Part time

Job summary

A staffing and workforce solutions company is seeking a highly organized Training Coordinator to support the scheduling, logistics, and administrative needs of their Sales Training Department. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating training sessions, maintaining documentation, and providing onsite support. Contract employment available in Maple Grove, Minnesota.

Qualifications

• Proven experience in administrative support, coordination, or similar roles.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong commitment to confidentiality and professional discretion.

Responsibilities

• Coordinate and schedule onsite and virtual training sessions.
• Organize program-related events like team dinners and guest speaker sessions.
• Maintain accurate records of training schedules, attendance, and compliance documentation.
• Manage logistics such as venue reservations and training material preparation.
• Provide on-site support during training sessions.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Time-management

Attention to detail

Education

High school diploma or equivalent

Job description

Base pay range

$20.00/hr - $26.00/hr

Adecco is seeking a highly organized and efficient Training Coordinator to support the scheduling, logistics, and administrative needs of our clients Sales Training Department. The ideal candidate is detail-oriented, an excellent communicator, skilled in planning, and capable of managing multiple priorities in a fast-paced environment. This role requires proficiency in Microsoft Office, a service-oriented mindset, and the ability to work both independently and collaboratively.

Key Responsibilities

Training & Program Coordination

• Coordinate and schedule onsite and virtual training sessions for the sales training team.
• Organize program-related events, including team dinners, guest speaker sessions, and other training activities.
• Manage end-to-end logistics such as venue reservations, equipment setup, catering, and training material preparation.
• Serve as the primary point of contact for trainers, participants, and stakeholders to ensure seamless training delivery.

Administration & Documentation

• Maintain accurate records of training schedules, attendance, evaluations, and compliance documentation.
• Support the creation, distribution, and updates of training materials and communications.
• Oversee onboarding-related activities, including welcome communication, field ride planning, and mentor assignments.
• Manage administrative tasks such as course invitations, roster updates, training calendars, and security access requests.

Operations & Inventory Management

• Coordinate ordering, shipping, and inventory management for demo products, field books, and training supplies.
• Manage quarterly newsletters and feedback surveys using SmartWinnr.
• Provide on-site support during training sessions to ensure operational excellence and troubleshoot logistical needs.

Quality Systems Duties and Responsibilities

• Build quality into all aspects of work and maintain full compliance with all quality requirements.

Minimum Qualifications

• High school diploma or equivalent.
• Proven experience in administrative support, coordination, or similar roles.
• Strong organizational and time-management skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Strong commitment to confidentiality and professional discretion.

Preferred Qualifications

• Experience coordinating training programs, workshops, or professional development events.

Seniority level

• Associate

Employment type

• Contract

Job function

• Training and Administrative

Industries

• Pharmaceutical Manufacturing and Medical Equipment Manufacturing