Administrative Assistant I

WCL Group; Carrollton (TX); On-site; USD 28,000 - 39,000; Full time

Job summary

The Administrative Assistant 1 will support operations, logistics, and classroom training coordination for learning programs in Carrollton, TX. This onsite role requires strong Excel/Outlook/PowerPoint/Word skills, a high school diploma, and 1–2 years of relevant experience.

You will handle scheduling, reporting, training materials, inventory, and room setup, with attention to detail and a service-oriented mindset. Shift is 8 AM–5 PM CST, onsite five days a week.

Qualifications

• High school diploma or above with 1–2 years of relevant experience.
• Systematic proficiency with Microsoft Excel, Outlook, PowerPoint, and Word.
• Detail-oriented, organized, and customer-service minded.

Responsibilities

• Communicate with trainees and stakeholders.
• Update and distribute training reports.
• Manage scheduling, invitations, and LMS registration for each trainee.
• Compile data for training improvements and reporting.
• Ensure all materials are ready for each class.
• Prepare, print, collate, order, and receive training materials as needed.
• Ensure rooms are set up per program needs.
• Ensure room technology is enabled and ready before sessions.
• Coordinate catering orders for classes.

Skills

Attention to detail

Customer service

Time management

Communication

Education

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

PowerPoint

Word

Job description

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation - and one of the most well-known brands in the world.

LOCATION

Carrollton, TX 75006

COMPENSATION

$23.00 per hour

SCHEDULE

Onsite Requirement: Fully onsite (5 days a week)

8 AM - 5 PM CST

CONTRACT TERM

6 months, with 6-month renewals thereafter

POSITION OVERVIEW

The Administrative Assistant 1 is responsible, under minimal supervision, for supporting the operations, logistics, and classroom training coordination for a variety of learning programs. This role works well independently and is considered a professional with an adequate understanding of their own job area. Responsibilities include communicating with trainees and stakeholders, updating and distributing training reports, managing scheduling and LMS registration, preparing and coordinating training materials and room setup, and managing training records and inventory. Qualifications: a high school diploma or above with 1-2 years of experience, strong skills in Microsoft Excel, Outlook, PowerPoint, and Word, and a highly detail-oriented, organized, customer-service-oriented approach.

RESPONSIBILITIES

• Communicate with trainees and other stakeholders
• Update and distribute training reports
• Manage scheduling, invitations, and LMS registration for each trainee
• Compile data for training improvements and reporting
• Ensure all materials are ready for each class
• Prepare, print, collate, order, and receive training materials as needed
• Ensure rooms are set up per program needs
• Ensure technology in the room is enabled and ready prior to each session
• Create and follow up on catering orders for classes (lunch orders)
• Manage training records based on attendance
• Support program evaluation collection and analysis
• Manage training sample product inventory
• Perform additional operational duties as requested
• Support Training Center operations by managing training sample products and general facility quality

QUALIFICATIONS / REQUIRED SKILLS

• High school diploma or above, with 1-2 years of relevant experience
• System administration experience; intermediate skills in Microsoft Excel, Outlook, PowerPoint, and Word
• Highly detail-oriented, organized, and works with a sense of urgency
• Customer-service oriented - able to professionally and tactfully interact with all levels of the organization
• Motivated to learn and work hard in a fast-paced, highly ambiguous environment; enjoys creating structure where there may be none
• Strong written and verbal communication skills, with the ability to influence without direct authority
• Proactive and solutions-oriented, with strong problem-solving skills
• Independent and able to take charge of responsibilities, while not afraid to ask for guidance when needed
• Strong time and priority management skills, able to prioritize and handle multiple concurrent, competing deadlines