Event Coordinator

Professional Search Network; Las Vegas (NV); On-site; USD 24,796 - 27,552; Full time

Job summary

A recruitment agency is seeking an Event Coordinator in Las Vegas, NV. The coordinator will manage both onsite and virtual meetings, provide daily support to clients and faculty, and ensure compliance and quality of meeting materials. Candidates should have excellent interpersonal skills, experience in managing high volumes of work, and proficiency in MS-Office. A college degree and 5 years of related experience are preferred. This is a contract position.

Qualifications

• 5 years’ experience in field or related area.

Responsibilities

• Coordination of onsite and virtual meetings.
• Daily phone and email support including communication with sales representatives and faculty.
• Run various reports to manage workload effectively.
• Partner with supplier for onsite meetings.
• Set up virtual credit cards for dinner meetings.
• Review documents for accuracy.
• Ensure all meeting materials are complete and timely delivered.
• Help the sales force with troubleshooting.

Skills

Excellent interpersonal skills

Superior customer service and organizational skills

Ability to handle a high call and program volume

Exceptional attention to detail

Good oral and written communication skills

Ability to prioritize and multi-task

Ability to work flexible schedules

Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace

Education

College Degree Preferred

Job description

Overview

Compensation

This range is provided by Professional Search Network. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $18.00/hr - $20.00/hr

Responsibilities

• Coordination of onsite and virtual meetings
• Daily phone and email support up to and including communication with sales representatives and faculty
• Run various reports to manage workload effectively and efficiently
• For onsite meetings, partner with other supplier partner to ensure onsite needs are met
• Setting up virtual credit cards for dinner meetings
• Communication with Clients and Faculty
• Review documents for accuracy/ensure compliance requirements are met
• Ensuring all meeting materials are complete, accurate and delivered to the necessary recipients on a timely basis and ensure SLAs are met
• Work closely with other team members to ensure successful execution of meetings
• Help the sales force with troubleshooting issues and answering questions
• Manage a very active after-hours duty officer support line
• Post program follow-up to ensure the team has the data necessary for proper close out of a program
• Adherence to various policies (i.e. Confidentiality, sensitive communication, intellectual property)

Competency Requirements

• Excellent interpersonal skills
• Superior customer service and organizational skills
• Ability to handle a high call and program volume
• Exceptional attention to detail
• Good oral and written communication skills as well as focused listener
• Ability to prioritize, multi-task and to work under tight deadlines
• Demonstrate ability to work in a fast-paced environment
• Ability to work flexible schedules and/or extended hours to meet clients’ business needs
• Proficiency in MS-Office, Word, Excel, and Gmail Suite Workspace

Other Education/Skills Experience Desired

• College Degree Preferred
• 5 years’ experience in field or related area

Seniority level

• Associate

Employment type

• Contract

Job function

• Pharmaceutical Manufacturing

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