Administrative Assistant

Addison Group; Albuquerque (NM); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Job summary

A leading staffing agency in Albuquerque is seeking a detail-oriented Marketing Administrative Assistant to provide vital support to sales and marketing operations. Candidates should have 2-3 years of administrative experience and be proficient in Microsoft Office. This role involves scheduling, communication, and coordinating tasks to enhance client relationships and office efficiency.

Qualifications

• 2–3 years of administrative assistant experience.
• Proficiency in Microsoft Office suite.
• Strong written and verbal communication skills.

Responsibilities

• Provide scheduling and administrative support.
• Handle incoming communications and ensure timely responses.
• Coordinate with sales teams for materials and supplies.

Skills

Detail-oriented

Organizational skills

Communication skills

Time management

Problem-solving

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Base pay range

$18.00/hr - $20.00/hr

Position: Administrative Assistant

Pay: $18-20/hr

Benefits: This position is eligible for medical, dental, vision, and 401(k).

We are seeking a detail-oriented and highly organized Marketing Administrative Assistant to provide administrative and customer support within an assigned sales territory. This role works closely with the Regional Sales Manager to ensure smooth daily operations, support sales and marketing efforts, and maintain strong client and vendor relationships.

Key Responsibilities

• Provide administrative support, including scheduling meetings, organizing appointments, preparing mailings, and managing office services (postage, copiers, building needs, etc.).
• Handle incoming calls, voicemails, and emails, ensuring timely and accurate responses.
• Coordinate with sales and account management teams to order marketing and enrollment materials, ship supplies, and track follow-ups with vendors and clients.
• Assist in preparing and processing enrollment builds, documentation, and approvals.
• Maintain accurate filing systems, manage sensitive client information, and ensure error-free message delivery.
• Collaborate with corporate departments and assist with special projects as assigned.

Qualifications

• 2–3 years of administrative assistant experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Proven ability to manage sensitive information with professionalism.
• High School Diploma or GED.

Preferred Skills

• Experience supporting benefits or working within the K–12 education market.
• Familiarity with core and voluntary benefits (medical, dental, vision, retirement plans, etc.).
• Life & Health license.

What We’re Looking For

• Excellent time management and organizational skills.
• Ability to work in multiple software platforms and learn new systems quickly.
• Strong sense of urgency and commitment to customer service.
• Professional, diplomatic, and team-oriented approach.
• Problem-solving skills and the ability to manage multiple priorities.