Administrative Assistant

May Institute; Mansfield (MA); On-site; USD 30,307 - 32,718; Full time

Benefits offered by this job

Generous Paid Time Off

Comprehensive Health Benefits

Paid training and certification opportunities

Employee Assistance Program

Dependent care flexible spending account

Tuition reimbursement and loan repayment assistance

403B retirement plan with employer match

Job summary

A community services organization is looking for an enthusiastic Administrative Assistant to support their team. This entry-level position involves organizing data, greeting visitors, and ensuring the office runs smoothly. Ideal candidates will have at least 2 years of administrative experience and strong communication skills. The role offers a competitive hourly rate and a range of benefits, including health coverage and tuition reimbursement.

Qualifications

• 2+ years experience working in an administrative capacity.
• Digital native proficiency.
• Experience with content management systems and social media management is a huge plus.

Responsibilities

• Maintain and organize data for accurate reporting and tracking.
• Answer phone, forward calls, and take messages as needed.
• Greet visitors and direct them as appropriate.
• Track, order and distribute office supplies and beverage supplies.

Skills

Administrative experience

Verbal communication skills

Written communication skills

Time management

Attention to detail

Proficiency in Microsoft Excel, Teams, and Word

Education

Associates or Bachelor’s degree preferred

Tools

Canva

Adobe Suite

Constant Contact

Job description

Join to apply for the Administrative Assistant role at May Institute

Are you an administrative wizard? May Institute’s team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success. We’re looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks and add a dash of creativity into their daily tasks. If you thrive in a fast‑paced environment, love solving puzzles, and high‑five yourself when you complete a task, then you’re exactly who we’re looking for! This is also an excellent opportunity to learn our team and organization while pursuing your supported career growth.

Your Role in Action

• Maintain and organize data in to ensure accurate reporting and tracking
• Answers phone, forwards calls, and takes messages as needed
• Greets visitors and directs them as appropriate
• Prepare outgoing mailings, including certified mail and overnight packages
• Makes photocopies and transmits faxes as requestedMaintain the conference rooms calendars, prepares meeting room, and orders food accordingly
• Updates all phone directories on a regular basis
• Records the overnight call-in data and transmits faxes as requested
• Ensures that all office equipment is in working condition
• Track, order and distribute office supplies and beverage supplies

Your Skills And Talents

• 2+ years experience working in an administrative capacity
• Associates or Bachelor’s degree preferred, or equivalent work experience
• Digital native proficiency
• Moderate to advanced skills in Microsoft Excel, Teams and Word
• Proven excellent verbal and written communication skills
• Impeccable time management while managing competing priorities
• Relentless attention to detail
• Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus

Enjoy AMAYzing Benefits And Perks

• Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays
• Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
• Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
• Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance
• Financial Flexibility: Benefit from a dependent care flexible spending account (FSA) and options for LTD insurance coverage, along with voluntary benefit options
• Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
• Secure Your Future: Plan for retirement with confidence through our 403B retirement plan with employer match
• Compensation: $22.00-$23.75 hourly rate

Let’s create something extraordinary together! Apply now and let the magic begin! #INDMP

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Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Individual and Family Services