Administrative Assistant

Kelly; Mansfield (OH); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Holiday pay

Transit spending

Paid sick leave

Job summary

Kelly is seeking a dependable Administrative Assistant in Mansfield, OH to support office, manufacturing, production, billing, purchasing, inventory, and logistics operations.

This contract-to-hire role requires entering data into the ERP system, reviewing time records, and improving administrative processes while collaborating with office and shop staff.

Qualifications

• Experience as Administrative Assistant or office coordinator is preferred.
• ERP experience required; SYSPRO experience preferred.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Enter employee work hours into ERP from timekeeping system.
• Review time records and follow up on missing clock-ins/outs.
• Enter shop production information including labor & material usage.
• Record materials received and apply to purchase orders.
• Enter shipment information and close completed jobs.
• Post supplier and customer invoices; assist with billing.

Skills

Office coordination

ERP data entry

Excel

Multitasking

Attention to detail

Communication

Teamwork

Learning new systems

Tools

SYSPRO

Microsoft Office

Job description

Prior ERP system experience (Syspro, Sage, Quickbooks, etc) needed for this role

Location: Mansfield, OH

Job Type: Full-time, contract-to-hire

Pay: $17–$22 per hour, based on experience

Schedule: Monday–Friday; start time around 7:30 or 8:00 a.m.

Job Summary

We are seeking a dependable and detail-oriented Administrative Assistant to support office, manufacturing, production, billing, purchasing, inventory, and logistics operations.

This is a contract-to-hire opportunity for someone who is organized, analytical, and eager to learn. The ideal candidate will be comfortable working with both office and shop personnel, entering data into an ERP system, and identifying ways to improve administrative processes.

Responsibilities

• Enter employee work hours from the timekeeping system into the ERP system.
• Review time records and follow up on missing clock-ins or clock-outs.
• Enter shop production information, including labor and material usage.
• Record materials received and apply them to purchase orders.
• Enter shipment information and close completed jobs.
• Post supplier and customer invoices.
• Assist with billing and issuing customer invoices.
• Support logistics scheduling.
• Maintain organized files and records.
• Collect paperwork from the shop as needed.
• Answer phones and assist with receptionist duties.
• Communicate with employees, customers, suppliers, and internal departments.
• Assist with customer and supplier visits, company meetings, picnics, and other events.
• Manage schedules, deadlines, and meeting preparation.
• Help improve administrative procedures and streamline processes.
• Complete other duties and special projects as assigned.

Qualifications

• Previous administrative assistant or office coordination experience preferred.
• Manufacturing, production, billing, purchasing, or inventory experience is a plus.
• Experience with ERP systems required; SYSPRO experience is preferred.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Analytical and effective problem-solving abilities.
• Professional communication skills by phone, email, and in person.
• Ability to work independently and as part of a team.
• Willingness and aptitude to learn new systems and procedures.

Additional Details

Initial training may take place at the company’s Smithfield location. Mileage compensation may be reviewed.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.