Administrative Assistant

Kelly; Mansfield (OH); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement savings plan

Holiday pay

Transit benefits

Paid sick leave

Training opportunities

Job summary

Kelly is seeking a dependable Administrative Assistant to support office, manufacturing, production, billing, purchasing, inventory, and logistics operations in Mansfield, OH. This contract-to-hire position requires data entry in an ERP system and a willingness to improve administrative processes.

The role involves coordinating with shop personnel and handling receptionist duties. Ideal candidates have prior administrative or office coordination experience, familiarity with ERP systems (SYSPRO

Qualifications

• Previous administrative assistant or office coordination experience preferred.
• Experience with ERP systems; SYSPRO experience preferred.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and multitasking skills.
• Analytical and problem-solving abilities.
• Professional communication by phone, email, and in person.

Responsibilities

• Enter employee work hours from the timekeeping system into the ERP system.
• Review time records and follow up on missing clock-ins or clock-outs.
• Enter shop production information, including labor and material usage.
• Record materials received and apply them to purchase orders.
• Enter shipment information and close completed jobs.
• Post supplier and customer invoices.
• Assist with billing and issuing customer invoices.
• Support logistics scheduling.
• Maintain organized files and records.
• Collect paperwork from the shop as needed.
• Answer phones and assist with receptionist duties.
• Communicate with employees, customers, suppliers, and internal departments.
• Assist with customer and supplier visits, company meetings, picnics, and other events.
• Manage schedules, deadlines, and meeting preparation.
• Help improve administrative procedures and streamline processes.
• Complete other duties and special projects as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Analytical abilities

Independent work

Tools

SYSPRO ERP

Excel

Microsoft Office

Timekeeping system

Job description

Prior ERP system experience (Syspro, Sage, Quickbooks, etc) needed for this role

Location: Mansfield, OH

Job Type: Full-time, contract-to-hire

Pay: $17–$22 per hour, based on experience

Schedule: Monday–Friday; start time around 7:30 or 8:00 a.m.

Job Summary

We are seeking a dependable and detail-oriented Administrative Assistant to support office, manufacturing, production, billing, purchasing, inventory, and logistics operations.

This is a contract-to-hire opportunity for someone who is organized, analytical, and eager to learn. The ideal candidate will be comfortable working with both office and shop personnel, entering data into an ERP system, and identifying ways to improve administrative processes.

Responsibilities

• Enter employee work hours from the timekeeping system into the ERP system.
• Review time records and follow up on missing clock-ins or clock-outs.
• Enter shop production information, including labor and material usage.
• Record materials received and apply them to purchase orders.
• Enter shipment information and close completed jobs.
• Post supplier and customer invoices.
• Assist with billing and issuing customer invoices.
• Support logistics scheduling.
• Maintain organized files and records.
• Collect paperwork from the shop as needed.
• Answer phones and assist with receptionist duties.
• Communicate with employees, customers, suppliers, and internal departments.
• Assist with customer and supplier visits, company meetings, picnics, and other events.
• Manage schedules, deadlines, and meeting preparation.
• Help improve administrative procedures and streamline processes.
• Complete other duties and special projects as assigned.

Qualifications

• Previous administrative assistant or office coordination experience preferred.
• Manufacturing, production, billing, purchasing, or inventory experience is a plus.
• Experience with ERP systems required; SYSPRO experience is preferred.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Analytical and effective problem-solving abilities.
• Professional communication skills by phone, email, and in person.
• Ability to work independently and as part of a team.
• Willingness and aptitude to learn new systems and procedures.

Additional Details

Initial training may take place at the company’s Smithfield location. Mileage compensation may be reviewed.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Get a complete career fit with Kelly.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.