Administrative Assistant

SustainableHR; Madison (WI); On-site; USD 25,000 - 33,000; Full time

Job summary

SustainableHR is seeking an organized Administrative Assistant for an immediate two-week temporary assignment in Madison, WI. The role supports daily office operations and requires strong multitasking, communication, and organizational skills.

The position offers full-time hours at $18–$24 per hour, with a start ASAP. Ideal for a proactive individual who can manage multiple priorities in a fast-paced environment.

Qualifications

• Prior administrative experience preferred.
• Proficiency with MS Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to ensure efficient daily office operations.
• Answer incoming phone calls, direct inquiries to appropriate personnel, and assist visitors professionally.
• Manage incoming and outgoing correspondence, including emails, mail, and other communications.
• Organize, maintain, and update physical and electronic filing systems.
• Enter, update, and maintain accurate information in databases and spreadsheets.
• Prepare, draft, proofread, and edit documents, letters, reports, and other correspondence.
• Assist with scheduling appointments, coordinating meetings, and preparing meeting materials.
• Receive incoming packages and distribute office correspondence as needed.
• Operate office equipment (printers, copiers, scanners, fax).
• Assist with researching, compiling, and organizing information for reports and projects.
• Handle confidential and sensitive information with professionalism and discretion.
• Prioritize assignments, meet deadlines, and adapt to changing office needs.
• Perform additional administrative duties and special projects as assigned.

Skills

Administrative support

Microsoft Office

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant – Temporary Assignment

Employment Type: Temporary | 2-Week Assignment
Schedule: Full-Time | 40 Hours per Week
Start Date: ASAP
Compensation: $18–$24 per hour

Position Overview

We are seeking an organized, dependable, and detail-oriented Administrative Assistant for an immediate, two-week temporary assignment.

This position will provide essential administrative and clerical support to ensure smooth daily office operations. The ideal candidate is a proactive individual who can manage multiple priorities, communicate professionally, and quickly adapt to a fast-paced office environment.

Candidates must be available to start immediately and commit to the full two-week assignment.

Key Responsibilities

• Provide general administrative and clerical support to ensure efficient daily office operations.

• Answer incoming phone calls, direct inquiries to appropriate personnel, and assist visitors professionally.

• Manage incoming and outgoing correspondence, including emails, mail, and other communications.

• Organize, maintain, and update physical and electronic filing systems.

• Enter, update, and maintain accurate information in databases and spreadsheets.

• Prepare, draft, proofread, and edit documents, letters, reports, and other correspondence.

• Assist with scheduling appointments, coordinating meetings, and preparing meeting materials.

• Receive incoming packages and distribute office correspondence as needed.

• Operate standard office equipment, including printers, copiers, scanners, and fax machines.

• Assist with researching, compiling, and organizing information for reports and projects.

• Handle confidential and sensitive information with professionalism and discretion.

• Prioritize assignments, meet deadlines, and adapt to changing office needs.

• Perform additional administrative duties and special projects as assigned.

Qualifications

• Previous administrative assistant, office support, receptionist, or clerical experience preferred.

• Proficiency in Microsoft Office, including Word, Excel, and Outlook.

• Excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Ability to multitask, prioritize responsibilities, and work independently.

• Professional and friendly demeanor with excellent customer service skills.

• Strong data entry, document management, and general computer skills.

• Ability to maintain confidentiality when handling sensitive information.

• Dependable, punctual, and able to quickly learn new processes and procedures.

• Comfortable working in a fast-paced environment with changing priorities.

Assignment Details

This is a short-term, two-week temporary opportunity paying $18–$24 per hour, ideal for someone who is immediately available and enjoys providing administrative support. We are looking for a reliable individual who can step in quickly, stay organized, and contribute to daily office operations.

Immediate availability is highly preferred.