Growth-Focused Administrative Assistant (Hybrid, Real Estate)

First Weber; Madison (WI); Hybrid; USD 32,000 - 42,000; Part time

Benefits offered by this job

Medical insurance

401(k) with employer match

Flexible Spending Account

Paid Time Off

Job summary

First Weber in Madison is seeking an experienced Administrative Assistant to join our team on a hybrid, 30-hours-per-week schedule. You will provide administrative support for agent growth initiatives, coordinate onboarding for new agents, process web leads, and maintain trackers to keep processes moving.

You will work across the Growth department, support training and referrals, and may back up other staff. A strong organizational mindset and teamwork are essential in this role.

Qualifications

• High school diploma or equivalent required.
• Two+ years of administrative experience preferred.
• Knowledge of real estate, title or mortgage industry preferred.
• Proficient in Microsoft Office including Outlook, Word, Excel, and SharePoint.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and projects simultaneously.

Responsibilities

• Provide administrative support including scheduling, responding to inquiries, data entry, and reporting.
• Coordinate onboarding steps for agents joining the company.
• Maintain onboarding records and track status and handoffs.
• Field web lead inquiries and route through established processes.
• Support agent development programs, training schedules, communications, and attendance tracking.
• Support the First Weber Referral Agent program with communications, tracking, renewals, and follow-up.
• Assist with office and Growth department projects and act as back-up to other staff.

Skills

Attention to detail

Customer service

Communication skills

Team player

Problem solving

Multitasking

Stress management

Education

High school diploma

Post secondary education preferred

Tools

Microsoft Office

Outlook

Word

Excel

SharePoint

Job description

First Weber in Madison is seeking an experienced Administrative Assistant to join our team on a hybrid, 30-hours-per-week schedule. You will provide administrative support for agent growth initiatives, coordinate onboarding for new agents, process web leads, and maintain trackers to keep processes moving.

You will work across the Growth department, support training and referrals, and may back up other staff. A strong organizational mindset and teamwork are essential in this role.