Real Estate Admin & Transaction Support Specialist

Service Specialists Ltd; Madison (MS); On-site; USD 30,000 - 42,000; Full time

Job summary

Service Specialists recruiting agency is partnering with a real estate firm in Madison, seeking an organized and dependable Administrative Assistant to support its team of brokers and agents. This role will provide day-to-day administrative support to help keep transactions moving, communication organized, and office operations running smoothly.

The ideal candidate is detail-oriented, professional, and comfortable managing multiple tasks in a fast-paced environment.

Qualifications

• Administrative experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and comfortable working with a small team.
• Real estate experience is a plus but not required.

Responsibilities

• Provide administrative and clerical support to commercial real estate brokers and agents.
• Manage scheduling, coordinate meetings, and assist with calendar management.
• Answer phone calls, respond to emails, and communicate professionally with clients and other real estate professionals.
• Prepare, organize, and send contracts, offers, and other transaction-related documents.
• Assist with general office tasks, data entry, filing, and document management.
• Help keep transactions organized and ensure important paperwork and communications are handled in a timely manner.
• Provide additional administrative support as needed.

Skills

Administrative support

Organizational skills

Communication skills

MS Office

Multi-tasking

Team player

Real estate knowledge

Tools

Microsoft Office

Job description

Service Specialists recruiting agency is partnering with a real estate firm in Madison, seeking an organized and dependable Administrative Assistant to support its team of brokers and agents. This role will provide day-to-day administrative support to help keep transactions moving, communication organized, and office operations running smoothly.

The ideal candidate is detail-oriented, professional, and comfortable managing multiple tasks in a fast-paced environment.