Administrative Assistant

IsoTalent; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Retirement Savings Plan + Employer M

Life, Health, and Dental Insurance

Paid Time Off

Job summary

IsoTalent is seeking an Administrative Assistant / Front Desk Receptionist in Madison, WI to be the welcoming face of the office. This on-site, full-time role spans front desk duties, phone handling, and executive support to ensure a smooth daily operation.

You will greet visitors, manage calls, coordinate meeting logistics (AV/Zoom), and support the team with travel, mail, and supplies, fostering a professional, client-focused environment.

Qualifications

• 1+ years of front desk or visitor-facing experience.
• Polished verbal and written communication skills.
• Strong organizational abilities and multitasking capability.

Responsibilities

• Greet visitors and guests with warmth and professionalism.
• Answer, screen, and route multi-line phone calls; manage voicemails.
• Coordinate conference room scheduling, catering, and AV/Zoom support.
• Sort and distribute mail/packages; manage office supplies.
• Arrange staff travel and accommodations; provide general admin support.

Skills

Front desk experience

Phone handling

Greet visitors

Communication skills

Organizational skills

Tools

Microsoft Office

Zoom

AV equipment

Job description

Administrative Assistant / Front Desk Receptionist

Location: Madison, WI | Full-Time | On-Site

Our client, a well-established organization, is looking for a warm, polished, and dependable Administrative Assistant / Front Desk Receptionist to be the welcoming face of their office. Are you someone who takes real pride in creating a seamless, first-class experience for everyone who walks through the door? Do you stay calm and gracious even when things get busy? Are you looking for a role where you can settle in, master the craft of front-office excellence, and make it your own for the long haul? If so, this could be the perfect fit.

The Perks!

• Compensation: $40,000 - $55,000, based on experience
• Retirement Savings Plan + Employer Matching
• Life, Health, and Dental Insurance Benefits
• Paid Time Off

A Day in the Life of the Administrative Assistant / Front Desk Receptionist

This is a career-track front office role ideal for someone who wants to own and grow within a single, essential function. You'll be the first point of contact for visitors, staff, and partners, setting the tone for the entire office and helping the team run smoothly from the moment the doors open each day.

Responsibilities include:

• Greeting visitors, members, partners, and high-profile guests with warmth and professionalism
• Answering, screening, and routing multi-line phone calls, including handling media inquiries with tact and discretion
• Managing conference room scheduling, catering, room setup, and AV/Zoom support for meetings
• Sorting and distributing incoming/outgoing mail and packages
• Managing office supply inventory and placing orders
• Booking travel and hotel accommodations for staff
• Providing general administrative support across the organization

Requirements and Qualifications:

• Exceptional interpersonal skills with a warm, patient, positive disposition
• 1+ years of front desk, greeting visitors, or similar work experience
• Polished verbal and written communication skills
• Proven ability to stay composed and gracious with demanding or time-pressed individuals
• Strong organizational skills and ability to juggle multiple priorities
• Proficiency with Microsoft Office Suite and general office technology
• Experience with multi-line phone systems (transferring calls, managing voicemail)
• Comfort with AV setup and virtual meeting platforms (especially Zoom)

About the Hiring Company:

Our client is a respected organization known for its professionalism, integrity, and member-first culture.

Come Join Our Front Office Team!