Office Manager

CFS; Madison (WI); On-site; USD 45,000 - 50,000; Full time

Job summary

CFS is seeking a capable administrator to join our Madison, WI team in a full-time, direct-hire role. You will provide executive support and office coordination across administrative tasks, scheduling, and customer communication, becoming the central hub for daily operations.

Ideal candidates bring 2+ years in related roles, exceptional organization, and strong communication. Microsoft Office proficiency is required in a fast-paced environment with changing priorities.

Qualifications

• 2+ years of experience in an Executive Assistant, Office Manager, Administrative Coordinator, or similar support role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.

Responsibilities

• Provide administrative and executive support to company leadership, including calendar management, meeting coordination, and correspondence.
• Serve as a primary point of contact for incoming calls, emails, visitors, customers, vendors, and business partners.
• Coordinate schedules, project timelines, and communication between internal teams and external stakeholders.
• Prepare reports, presentations, business documents, and other materials to support leadership and operations.
• Maintain organized records, project documentation, office files, and business systems.
• Assist with purchasing, invoice processing, vendor communication, and other office management responsibilities.
• Support special projects and help identify opportunities to improve administrative and operational efficiency.

Skills

Executive Assistant

Office Manager

Administrative Coordinator

Administrative Support

Tools

Microsoft Office

Job description

• Join a growing, locally owned company where your contributions are visible and valued.
• Work directly with leadership in a trusted role that combines executive support, office management, and operational coordination.
• Enjoy a diverse position with responsibilities that span administration, scheduling, customer communication, and business operations.
• Be the central hub that helps keep projects, processes, and daily activities running smoothly.
• Gain exposure to multiple areas of the business, including purchasing, accounting support, and project coordination.
• Collaborative team environment that values initiative, professionalism, and strong organizational skills.
• Stable, full-time opportunity with competitive compensation and benefits.

Location: Madison, WI Area

Job Type: Full-Time, Direct Hire

Pay: $45,000 - $50,000 annually

Why This Opportunity Stands Out

• Join a growing, locally owned company where your contributions are visible and valued.
• Work directly with leadership in a trusted role that combines executive support, office management, and operational coordination.
• Enjoy a diverse position with responsibilities that span administration, scheduling, customer communication, and business operations.
• Be the central hub that helps keep projects, processes, and daily activities running smoothly.
• Gain exposure to multiple areas of the business, including purchasing, accounting support, and project coordination.
• Collaborative team environment that values initiative, professionalism, and strong organizational skills.
• Stable, full-time opportunity with competitive compensation and benefits.

Key Responsibilities

• Provide administrative and executive support to company leadership, including calendar management, meeting coordination, and correspondence.
• Serve as a primary point of contact for incoming calls, emails, visitors, customers, vendors, and business partners.
• Coordinate schedules, project timelines, and communication between internal teams and external stakeholders.
• Prepare reports, presentations, business documents, and other materials to support leadership and operations.
• Maintain organized records, project documentation, office files, and business systems.
• Assist with purchasing, invoice processing, vendor communication, and other office management responsibilities.
• Support special projects and help identify opportunities to improve administrative and operational efficiency.

Qualifications

• 2+ years of experience in an Executive Assistant, Office Manager, Administrative Coordinator, or similar support role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion and professionalism.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Self-motivated, resourceful, and comfortable working in a fast-paced environment with changing priorities.

Keywords: Office Manager, Executive Assistant, Administrative Coordinator, Office Administrator, Administrative Assistant, Executive Coordinator, Operations Coordinator, Office Support, Business Coordinator, Project Coordinator, Executive Support, Customer Service Coordinator #INSEP2026