Receptionist

KG Stevens, Inc; Milwaukee (WI); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health insurance with employer premium

Dental insurance

Vision insurance

Life insurance

Short-term disability

Paid time off and holidays

401(k) with employer contribution

Job summary

KG Stevens, Inc. is seeking a Receptionist / Administrative Assistant to be the first point of contact for visitors, clients, and vendors. You will ensure a courteous and efficient flow of communication while providing essential administrative support across departments.

The ideal candidate is organized, detail-oriented, and capable of multitasking in a dynamic office. Responsibilities include greeting visitors, handling calls, managing calendars, processing payments, and coordinating meetings.

Qualifications

• Proficient in basic computer applications (Microsoft Office, email, and phone systems).
• Minimum 2 years of customer service or administrative experience preferred.
• High school diploma or GED required.

Responsibilities

• Greet visitors and assist clients and vendors in a friendly, professional manner.
• Answer, screen, and direct incoming calls; take accurate messages.
• Operate multi-line phone system and manage transfers and messages.
• Provide information and respond to routine inquiries.
• Manage showroom appointment calendar and organize deliveries.
• Handle mail, packages, and deliveries and sign in visitors.
• Keep information confidential and maintain professionalism.
• Perform general clerical tasks: data entry, filing, scanning, scheduling.

Skills

Microsoft Office

Phone systems

Customer service

Administrative support

Education

High school diploma

Job description

• Base Pay $18.00 - $25.00 / Hour
• Employee Type Full Time
• Required Degree High school

Contact information

• Phone [phone]

Description

Summary:

The Receptionist / Administrative Assistant represents our company as the first point of contact for visitors, clients, and vendors. This role ensures a courteous, professional, and efficient flow of communication throughout the company while providing vital administrative support to multiple departments. The ideal candidate will be organized, detail-oriented, and able to multitask in a dynamic office environment. This position operates under moderate supervision and plays a key role in maintaining a positive and professional front office experience.

Essential Duties and Responsibilities

• Greet and assist all visitors, clients, and vendors in a friendly, professional manner.
• Promptly answer, screen, and direct incoming phone calls to the appropriate team members, or take accurate messages when necessary.
• Operate the company’s multi-line phone system and manage internal call transfers and messages.
• Provide accurate information and respond to routine inquiries.
• Manage the showroom appointment calendar.
• Receive and distribute mail, packages, and deliveries.
• Politely sign in all visitors in accordance with company policy.
• Maintain confidentiality and professionalism when handling sensitive information.
• Perform general administrative and clerical support including data entry, filing, scanning, scheduling, and document preparation.
• Assist with collecting, processing, and recording customer payments over the phone or in person.
• Contact customers for outstanding or scheduled payments as directed by management.
• Help prepare and organize conference rooms for meetings - including setting up refreshments, technology, and materials as needed.
• Coordinate schedules for conference and meeting rooms to ensure proper booking and availability.
• Support internal communications by sending announcements, reminders, or meeting notices as requested.
• Assist with maintaining showroom organization and inventory of supplies.
• Support administrative functions across departments as needed.
• Follow all company policies and procedures.
• Contribute to a positive, team-oriented work environment.
• Demonstrate punctuality, reliability, and attention to detail in all aspects of work performance.
• Communicate clearly and courteously with internal staff, customers, and external partners.
• Perform other duties as assigned to support leadership and overall office operations; this job description is not intended to be all-inclusive and may evolve based on business needs.

Education and/or Experience

• High school diploma or equivalent (GED) required.
• Minimum 2 year of customer service or administrative experience preferred.
• Proficient in basic computer applications (Microsoft Office, email, and phone systems).
• Ability to read and comprehend simple instructions, correspondence, and memos.
• Strong interpersonal and communication skills; able to work effectively with a wide range of personalities.
• Must demonstrate professionalism, courtesy, and discretion at all times.

Physical Demands

While performing the duties of this position, the employee is frequently required to sit, talk, and use hands to handle or touch objects or controls. The employee may regularly be required to stand and walk, and occasionally stoop, bend, or reach above shoulders. The employee must occasionally lift up to 25 pounds.

While performing the duties of this position, the employee is frequently required to sit, talk, and use hands to handle or touch objects or controls. The employee may regularly be required to stand and walk, and occasionally stoop, bend, or reach above shoulders. The employee must occasionally lift up to 25 pounds.

We continue to employ great people by offering:

• Competitive pay based on experience and qualifications
• Job stability and opportunities for growth
• Health Insurance with employer premium contributions
• Dental and Vision Insurance
• Life Insurance
• Short-Term Disability
• Paid Time Off and Holiday Pay
• 401(k) with Employer Contribution

We are proud to be an EEO/AA employer.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Only those present in a normal office setting, no known significant hazards. While working with a wide range of people, may encounter abusive, aggressive, or unpredictable behavior on a limited basis.

The above statement reflects the general details necessary to describe the principal functions of the occupation describes and shall not be construed as a detailed description of all the work that may be inherent in the occupation.