Front Desk Receptionist

New York Technology Partners; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

New York Technology Partners is seeking a polished Front Desk Receptionist / Workplace Experience Coordinator in Chicago to support front desk operations and create a welcoming, professional office environment. You will report to the Office Manager and provide high-touch support to executives, visitors, investors, and partners.

This full-time, on-site role runs Monday through Friday, 9:00 AM to 6:00 PM, coordinating guest check-ins, space management, meetings, catering, and facilities requests

Qualifications

• Professional, polished communication style.
• Strong organizational skills and attention to detail.
• Customer-facing experience in reception, hospitality, or office operations.

Responsibilities

• Greet visitors, manage front desk, and coordinate check-in and building access.
• Provide high-touch support to executives, VIP guests, and partners.
• Maintain conference rooms, spaces, and office supplies; assist with meetings and catering.
• Coordinate with facilities, vendors, and building management; process service requests.
• Support Office Manager with daily administrative and workplace operations.

Skills

Polished communication

Organizational skills

Customer service

Interpersonal skills

Job description

We are seeking a polished, personable, and highly organized Front Desk Receptionist / Workplace Experience Coordinator to support front desk operations and create a welcoming, professional office environment. This role reports to the Office Manager and provides high-touch support to employees, visitors, executives, investors, and partners.

Schedule: Full-time, onsite Monday–Friday, 9:00 AM–6:00 PM.

Responsibilities

• Manage the front desk, greet visitors, and coordinate guest check-in, badges, and building access.
• Provide professional, high-touch support to the CEO, C-suite executives, and VIP guests.
• Maintain conference rooms, shared spaces, and office supplies.
• Assist with meeting preparation, catering, deliveries, and office events.
• Coordinate with building management, vendors, contractors, and maintenance teams.
• Submit and follow up on facilities and service requests.
• Occasionally run local errands and assist with catered lunches and workplace needs.
• Support the Office Manager with daily administrative and workplace operations.
• Help maintain a polished, organized, and exceptional in-office experience.

Qualifications

• Previous experience in reception, hospitality, office administration, workplace operations, or a similar customer-facing role.
• Professional, polished, and confident communication skills.
• Strong organizational skills and attention to detail.
• Hospitality mindset with the ability to anticipate needs and take initiative.
• Comfortable working with senior executives, VIP guests, and confidential information.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable availability to work onsite Monday–Friday, 9:00 AM–6:00 PM.
• Comfortable using workplace technology and learning new systems.
• Willingness to occasionally run local errands.