Administrative Assistant I

Ultimate Staffing; Detroit (MI); On-site; USD 21,000 - 30,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented Administrative Assistant to support daily office operations, including document preparation, records management, scheduling, and communications. The role requires accuracy, organization, and professionalism to assist departments and staff.

Responsibilities include handling mail, coordinating calendars, preparing reports, and providing general office support. Candidates should have a high school diploma and at least one year of clerical experience,

Qualifications

• High school diploma or equivalent required.
• At least 1 year of clerical/administrative experience preferred.
• Proficient in Microsoft Office and standard office software.
• Excellent organizational and time-management abilities.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and in a team.

Responsibilities

• Prepare, review, process, and maintain documents, records, and reports.
• Organize and maintain filing systems and records management procedures.
• Research, compile, and organize information for departmental needs.
• Respond to inquiries and provide information or direct requests to the appropriate personnel.
• Create, edit, and distribute correspondence, reports, and other administrative documents.
• Receive, sort, and distribute incoming and outgoing mail.
• Coordinate calendars, schedule appointments, and arrange meetings.
• Provide administrative and clerical support to department staff.
• Assist with special projects and additional assignments as needed.

Skills

Microsoft Office

Data entry

Recordkeeping

Organization

Customer service

Communication

multitasking

Detail oriented

Teamwork

Discretion

Education

High school diploma

Tools

Microsoft Office

Job description

Seeking a detail-oriented Administrative Assistant to support daily office operations through a variety of administrative, clerical, and customer service functions. This role is responsible for maintaining records, coordinating schedules, managing communications, preparing documents, and providing general office support while ensuring accuracy, organization, and professionalism.

Key Responsibilities

• Prepare, review, process, and maintain documents, records, and reports.
• Organize and maintain filing systems and records management procedures.
• Research, compile, and organize information for departmental needs.
• Respond to inquiries and provide information or direct requests to the appropriate personnel.
• Create, edit, and distribute correspondence, reports, and other administrative documents.
• Receive, sort, and distribute incoming and outgoing mail.
• Coordinate calendars, schedule appointments, and arrange meetings.
• Provide administrative and clerical support to department staff.
• Assist with special projects and additional assignments as needed.

Education

• High school diploma, GED, or equivalent required.

Experience

• At least one year of clerical, administrative, or office support experience preferred.

Required Skills

• Proficiency with Microsoft Office and other standard office software.
• Strong data entry, recordkeeping, and administrative skills.
• Excellent organizational and time management abilities.
• Strong customer service and interpersonal communication skills.
• Effective verbal and written communication.
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively within a team environment.
• Professional judgment and discretion when handling sensitive information.

Additional Requirements

• Valid driver's license with an acceptable driving record.
• Ability to travel between work locations as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.