Administrative Assistant

Ultimate Staffing; Los Angeles (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ultimate Staffing in Los Angeles is seeking a detail-oriented Administrative Assistant to support daily office operations. You will manage calendars, greet visitors, handle correspondence, and coordinate meetings.

The ideal candidate will be highly organized with strong written and verbal communication, proficient in Microsoft Office, able to multitask, and deliver excellent customer service in a fast-paced environment.

Qualifications

• 2+ years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional demeanor and customer service mindset

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet visitors and provide excellent customer service.
• Manage calendars, schedules, and appointment coordination.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Maintain electronic and physical filing systems.
• Perform accurate data entry and update company databases.
• Monitor and respond to emails and general inquiries.
• Order and maintain office supplies and equipment.
• Schedule meetings and coordinate conference room arrangements.
• Assist with invoicing, expense reporting, and basic administrative accounting tasks.
• Handle confidential information with discretion.
• Support management and team members with special projects as needed.
• Maintain organized records and ensure document accuracy.

Skills

Communication

Organization

Multitasking

Attention to detail

Teamwork

Professional demeanor

Tools

Microsoft Office

Job description

We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, possess strong communication skills, and be capable of managing multiple priorities in a fast-paced environment. This role is responsible for providing administrative support, coordinating office activities, and ensuring efficient day-to-day operations.

Key Responsibilities

We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be highly organized, possess strong communication skills, and be capable of managing multiple priorities in a fast-paced environment. This role is responsible for providing administrative support, coordinating office activities, and ensuring efficient day-to-day operations.

Key Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet visitors and provide excellent customer service.
• Manage calendars, schedules, and appointment coordination.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Maintain electronic and physical filing systems.
• Perform accurate data entry and update company databases.
• Monitor and respond to emails and general inquiries.
• Order and maintain office supplies and equipment.
• Schedule meetings and coordinate conference room arrangements.
• Assist with invoicing, expense reporting, and basic administrative accounting tasks.
• Handle confidential information with discretion.
• Support management and team members with special projects as needed.
• Maintain organized records and ensure document accuracy.
  

Qualifications

• 2+ years of administrative or office support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service mindset.
  

Desired Skills and Experience

Looking for an administrative assistant for San Fernando Valley

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.