Administrative Assistant

Ultimate Staffing; Sacramento (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Ultimate Staffing in Sacramento, CA is seeking an Administrative Assistant to support daily office operations. You will handle incoming calls, manage calendars, prepare documents, and maintain filing systems while ensuring confidentiality and accuracy.

The successful candidate will be organized, proactive, and customer-focused, with at least 2 years of related experience and proficient Microsoft Office skills. This full-time role offers consistent hours and a collaborative office environment.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative, clerical, customer service, or office support experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries professionally.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.
• Maintain electronic and physical filing systems while ensuring confidentiality and accuracy.
• Perform data entry and update company databases and records.
• Coordinate travel arrangements, meeting logistics, and office events.
• Process invoices, expense reports, and other administrative documentation.
• Order and maintain office supplies and coordinate office maintenance needs.
• Assist with onboarding activities and support HR-related administrative functions.
• Provide exceptional customer service to internal and external stakeholders.
• Support special projects and perform other administrative duties as assigned.

Skills

Communication

Time management

Multitasking

Discretion

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Location: Sacramento, CA

Job Type: Full-Time

Pay Rate: $21.00 - $23.00 per hour

Position Overview

Administrative Assistant

We are seeking a reliable, organized, and customer-focused Administrative Assistant to support daily office operations in our Sacramento office. The ideal candidate is a proactive professional who excels at multitasking, communication, and maintaining accurate records in a fast-paced environment. This role is responsible for providing administrative support to management and staff while ensuring smooth and efficient office operations.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries professionally.


• Manage calendars, schedule meetings, and coordinate appointments.


• Prepare correspondence, reports, spreadsheets, presentations, and other business documents.


• Maintain electronic and physical filing systems while ensuring confidentiality and accuracy.


• Perform data entry and update company databases and records.


• Coordinate travel arrangements, meeting logistics, and office events.


• Process invoices, expense reports, and other administrative documentation.


• Order and maintain office supplies and coordinate office maintenance needs.


• Assist with onboarding activities and support HR-related administrative functions.


• Provide exceptional customer service to internal and external stakeholders.


• Support special projects and perform other administrative duties as assigned.

Qualifications

Required

• High school diploma or GED required.


• Minimum of 2 years of administrative, clerical, customer service, or office support experience.


• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.


• Strong organizational, communication, and time management skills.


• Ability to prioritize multiple tasks and meet deadlines.


• High level of professionalism and discretion when handling confidential information.


• Strong attention to detail and problem-solving abilities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.