Administrative Coordinator

Randstad USA; Los Angeles (CA); Hybrid; USD 41,000 - 45,000; Full time

Job summary

Randstad is seeking an Administrative Coordinator in Los Angeles to support early-career development programs, recruiting activities, and major events from planning through execution.

You will enhance the candidate journey, coordinate with university students and senior leaders, and leverage AI tools alongside MS Office to draft communications and develop presentations. A hybrid, growth-focused environment awaits.

Qualifications

• 3+ years of experience in administrative coordination, program coordination, event planning, or recruiting for a global financial organization.
• Strong organizational skills to manage multiple priorities, deadlines, and stakeholders.
• Excellent communication and relationship-building with university students and senior executives alike.
• Experience using AI tools to improve productivity and content development, ensuring accuracy, confidentiality, and appropriate tone.

Responsibilities

• Coordinate early-career development programs, recruiting activities, and major events from planning through execution.
• Support undergraduate recruiting by delivering a positive, engaging experience for candidates, summer associates, and new associates.
• Leverage approved AI tools and Microsoft Office to draft communications, synthesize feedback, develop presentations, and streamline recurring workflows.
• Provide comprehensive administrative support to the Director, including proactive calendar management, global travel arrangements, and seamless meeting logistics.

Skills

Administrative Coordinator

Program Coordinator

University Recruiting Coord

Campus Recruiting

HR Assistant

Executive Assistant

Event Planning

Hybrid Admin LA

AI Productivity Tools

Talent Development

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Shape the Future of Investment Talent

Are you energized by empowering early-career professionals and bringing order to complex programs? Join our global investment firm as an Administrative Coordinator. In this role, you will partner with senior leaders and university candidates to coordinate high-impact recruiting, onboarding, and development experiences. We offer a supportive, growth-focused environment where you will build expertise in program management, executive support, and AI-enabled process improvement.

Your Impact and Growth

Step into a role where you can champion talent development and optimize operations:

• Drive Program Success: Coordinate early-career development programs, recruiting activities, and major events (like summer orientations) from planning through flawless execution.
• Elevate the Candidate Journey: Support undergraduate recruiting by delivering a positive, engaging experience for candidates, summer associates, and new associates.
• Innovate with Technology: Leverage approved AI tools and Microsoft Office to draft compelling communications, synthesize feedback, develop presentations, and streamline recurring workflows.
• Empower Leadership: Provide comprehensive administrative support to the Director, including proactive calendar management, global travel arrangements, and seamless meeting logistics.

What You Bring to the Team

• 3+ years of experience working as an Administrative Coordinator, project coordination, event planning, or recruiting for a global Financial orginization.
• Demonstrated organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Exceptional communication skills, easily building trust-based relationships with university students and senior executives alike.
• Experience leveraging AI tools to improve productivity and content development, ensuring accuracy, confidentiality, and appropriate tone.
• Demonstrated ownership, accountability, and a collaborative mindset.

Skills

• Administrative Coordinator
• Program Coordinator
• University Recruiting Coord
• Campus Recruiting
• HR Assistant
• Executive Assistant
• Event Planning
• Hybrid Admin Jobs LA
• AI Productivity Tools
• Talent Development
• MS Office

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

salary: $30 - $33 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 3 years

Education

• Bachelors