Sales Administrative Assistant

LHH Recruitment Solutions; Brea (CA); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K plan

Job summary

LHH Recruitment Solutions is seeking a highly organized Sales Administrator to support a fast-paced sales team in Brea, CA. The role emphasizes administrative excellence, Excel-driven data work, and cross-functional coordination between sales, customers, and internal departments.

Responsibilities include managing sales docs, maintaining records, preparing reports, and ensuring smooth communication throughout the sales process, with opportunities to support inventory tracking and pricing updates.

Job description

We are seeking a highly organized and detail-oriented Sales Administrator to support a fast-paced sales team in Brea. This role is ideal for someone with strong administrative and customer service skills who excels in Excel, enjoys working with data, and can effectively coordinate between sales, customers, and internal departments.

The Sales Administrator will play a key role in managing sales documentation, maintaining accurate records, preparing reports, and ensuring smooth communication throughout the sales process.

Key Responsibilities

• Provide administrative support to the sales team.
• Create, maintain, and update spreadsheets, reports, and sales tracking documents using Microsoft Excel.
• Process sales orders and verify accuracy of customer information.
• Generate quotes, proposals, and sales-related documentation.
• Track sales activity, open orders, and customer requests.
• Prepare weekly and monthly sales reports for management.
• Maintain customer records and CRM databases.
• Coordinate with internal departments including operations, accounting, and customer service.
• Respond to customer inquiries regarding orders, shipments, and account information.
• Assist with inventory tracking, pricing updates, and data analysis.
• Support special projects and other administrative duties as assigned.

Qualifications

• 2+ years of experience in sales support, sales administration, customer service, or administrative support.
• Advanced proficiency in Microsoft Excel, including:
• Formulas and Functions
• Data Analysis and Reporting
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional communication skills, both written and verbal.
• Experience with CRM systems and ERP software is preferred.
• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.

Desired Skills

• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Customer-focused mindset with a sense of urgency.
• Comfortable working with large amounts of data and reporting metrics.
• Experience supporting a sales or account management team.

• Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan.
• Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.
• Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

If you are an organized professional with strong Excel skills and a passion for supporting sales operations, we'd love to hear from you. Join a growing team where your attention to detail and analytical abilities will have a direct impact on business success.