Administrative Assistant

Talentify; Lexington (MA); On-site; USD 42,000 - 66,000; Full time

Job summary

Encode, Inc. is seeking an experienced Administrative Assistant to support a busy office in Lexington, MA. You will assist managers and staff with organization, communications, travel arrangements, and document preparation.

The role requires discretion with confidential information and a proactive approach to multitasking. You will handle phone and email inquiries, coordinate meetings, prepare reports, and maintain filing systems while ensuring high-quality, timely administrative support for the

Qualifications

• Experience providing administrative support in an office setting.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Answer and direct phone calls and emails.
• Schedule meetings and maintain calendars.
• Prepare reports, memos, and correspondence.
• Process invoices and expenses.
• Maintain filing systems and office supplies.

Skills

Administrative support

Communication

Organization

Attention to detail

Time management

Job description

This job is with Encode, Inc a fully owned subsidiary of Lancesoft

Enter Job Description...

Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answers and directs phone calls. Organizes and schedules meetings and appointments. Maintains contact lists. Produces and distributes correspondence memos, letters, faxes and forms. Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system. Books travel arrangements. Submits and reconciles expense reports. Provides general support to visitors. Provides information by answering questions and requests. Takes dictation. Researches and creates presentations. Generates reports. Handles multiple projects. Prepares and monitors invoices. Develops administrative staff by providing information, educational opportunities and experiential growth opportunities. Ensures operation of equipment by completing pr eventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.