Admin Assistant

Talentify; Towson (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

LanceSoft is seeking an administrative support professional to assist with a variety of clerical tasks in Towson, MD. Responsibilities include preparing correspondence, organizing meetings, processing documents, and arranging travel.

The role emphasizes accuracy, multi-tasking, and professional communication across departments. The ideal candidate will have a high school diploma, strong Microsoft Office skills, and the ability to work under pressure while delivering quality work.

Qualifications

• Proficiency in Microsoft Office applications is required.
• Excellent written and verbal communication.
• Ability to handle multiple projects with attention to detail.

Responsibilities

• Preparing correspondence, memos and reports
• Maintaining Process History files
• Maintaining Vacation Records
• Organizing and coordinating meetings, teleconferences, and videoconferences
• Document processing, including copying, faxing, shipping, etc.
• Making travel arrangements
• Preparing and publishing meeting minutes as required
• Preparing spreadsheets, charts and graphs as required
• Assisting other departmental administrative staff as needed

Skills

Microsoft Office

Communication

Time management

Problem solving

Ability to work under pressure

Education

High school diploma or equivalent

Job description

Job Summary:

Responsible for various administrative support projects as assigned. Provide clerical support as needed.

Principal Duties and Responsibilities:

• Preparing correspondence, memos and reports


• Maintaining Process History files


• Maintaining Vacation Records


• Organizing and coordinating meetings, teleconferences, and videoconferences


• Document processing, including copying, faxing, shipping, etc.


• Making travel arrangements


• Preparing and publishing meeting minutes as required


• Preparing spreadsheets, charts and graphs as required


• Assisting other departmental administrative staff as needed


• 100 Total Percent (not to exceed 100%)


• Individual percents should be greater than or equal to 5%.

Expected Areas of Competence (i.e. KSAs)

• Proficient in Microsoft Office


• Assisting other departmental administrative staff as needed


• Ability to deal with difficult situations with tact and professionalism


• Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization


• Ability to perform under pressure and demonstrate problem solving and trouble shooting skills


• Ability to work without close supervision and produce quality work


• Handle projects independently on a regular basis


• Willing to work overtime to complete projects in a timely manner


• Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Education/ Experience Requirements:

High school diploma or equivalent is required

Travel Requirements:

Up to 5%

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.