Administrative Assistant

Ultimate Staffing; California; In loco; USD 25.000 - 39.000; Tempo pieno

Descrizione del lavoro

Ultimate Staffing in the Greater Los Angeles Area is seeking an Administrative Assistant to support daily office operations. This full-time, temp-to-hire role emphasizes reliability, organization, and strong communication to manage calendars, emails, and documents with accuracy.

You will greet visitors, answer calls, prepare reports, and coordinate with multiple departments, contributing to a busy office environment.

Competenze

• Prior administrative or office support experience preferred.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Strong organizational and multitasking abilities.
• Reliable, punctual, and adaptable in a fast-paced environment.

Mansioni

• Answer and direct incoming phone calls and emails
• Greet visitors and provide administrative support to staff and management
• Schedule appointments, meetings, and maintain calendars
• Prepare reports, correspondence, and other business documents
• Enter and update information within company databases and systems
• Maintain organized files and records, both electronic and physical
• Assist with data entry, reporting, and general office projects
• Order office supplies and coordinate office-related logistics
• Support special projects and other administrative duties as assigned

Conoscenze

Microsoft Office

Communication skills

Organization

Multitasking

Customer service

Strumenti

Outlook

Word

Excel

Descrizione del lavoro

Administrative Assistant (Temp-to-Hire)

Location: Greater Los Angeles Area

Schedule: Full-Time | Monday-Friday

Employment Type: Temp-to-Hire

About the Opportunity

A growing and professional organization is seeking a reliable, detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for someone who enjoys staying organized, assisting multiple departments, and serving as a key point of contact within a busy office environment.

The ideal candidate is proactive, professional, and capable of managing competing priorities while maintaining accuracy and exceptional customer service.

Responsibilities

• Answer and direct incoming phone calls and emails
• Greet visitors and provide administrative support to staff and management
• Schedule appointments, meetings, and maintain calendars
• Prepare reports, correspondence, and other business documents
• Enter and update information within company databases and systems
• Maintain organized files and records, both electronic and physical
• Assist with data entry, reporting, and general office projects
• Order office supplies and coordinate office-related logistics
• Support special projects and other administrative duties as assigned

Qualifications

• Previous administrative, office support, receptionist, or customer service experience preferred
• Strong communication skills, both written and verbal
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Professional demeanor and strong customer service skills
• Ability to work independently and as part of a team
• Reliable, punctual, and adaptable in a fast-paced environment

What We Offer

• Temp-to-hire opportunity with long-term potential
• Competitive pay based on experience
• Stable Monday-Friday schedule
• Professional and supportive work environment
• Opportunity for growth and career development

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.