Administrative Assistant

Inceed, L.L.C.; Knoxville (TN); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Short-term disability insurance

Long-term disability insurance

Paid time off

401k

Holiday pay

Direct deposit

Job summary

Inceed, a staffing and direct placement firm, seeks an Administrative Assistant to support a growing transactional law practice on-site in Knoxville, TN. Responsibilities include daily administrative tasks, document formatting in Word, scheduling, and client communications.

Ideal candidates have 2+ years of admin experience, strong organization and communication skills, and the ability to work independently.

Qualifications

• Two or more years of administrative or executive support experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word.
• Ability to take initiative and work independently.
• Professionalism and discretion when handling confidential information.
• Comfortable working in a small-office environment.

Responsibilities

• Manage daily administrative tasks, correspondence, mail, and document preparation.
• Format, edit, proofread, and organize documents using Microsoft Word.
• Coordinate scheduling, deliveries, errands, and office logistics.
• Maintain organized records, files, office supplies, and administrative processes.
• Assist with client communications, follow-ups, handwritten notes, and relationship-building initiatives.
• Track outstanding tasks and ensure timely completion.
• Identify opportunities to improve office organization and administrative efficiency.
• Provide dependable, day-to-day support to the attorney.
• Adapt to changing priorities and provide additional administrative support as business needs evolve.

Skills

Administrative experience

Office coordination

Executive support

MS Word

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Office

Job description

Compensation: $20 - 25 /hour, depending on experience

Inceed has partnered with a growing, independent transactional law practice to help find a skilled Administrative Assistantto join their team!

Key Responsibilities & Duties:

Manage daily administrative tasks, correspondence, mail, and document preparation.

Format, edit, proofread, and organize documents using Microsoft Word.

Coordinate scheduling, deliveries, errands, and office logistics.

Maintain organized records, files, office supplies, and administrative processes.

Assist with client communications, follow-ups, handwritten notes, and relationship-building initiatives.

Track outstanding tasks and ensure timely completion.

Identify opportunities to improve office organization and administrative efficiency.

Provide dependable, day-to-day support to the attorney.

Adapt to changing priorities and provide additional administrative support as business needs evolve.

Required Qualifications & Experience:

Two or more years of administrative, office coordination, or executive support experience preferred.

Strong organizational skills and exceptional attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office, particularly Microsoft Word.

Ability to take initiative and work independently without constant direction.

Professionalism and discretion when handling confidential information.

Flexible, resourceful, and comfortable working in a small-office environment.

Nice to Have Skills & Experience:

Experience supporting an attorney or transactional law practice.

Background in a professional services firm or small business environment.

Experience with document formatting, proofreading, and correspondence.

Familiarity with client relationship management and follow-up processes.

Interest in growing into an office management role over time.

3 different medical health insurance plans, dental, and vision insurance (only applicable for full-time hours)

Voluntary, Short-term and Long-term disability insurance (only applicable for full-time hours)

Paid time off, 401k, and holiday pay (only applicable for full-time hours)

Weekly direct deposit or pay card deposit

Other Information:

Schedule begins part-time, with the potential for full-time employment.

Contract opportunity with potential for contract-to-hire.

Work is based onsite in a small, professional office environment.

Candidates should be comfortable supporting a growing transactional law practice and adapting as business needs evolve.

We are Inceed, a staffing and direct placement firm that believes in the possibility of something better. We are passionate about helping people find and secure what’s better for them.

Inceed is an Equal Opportunity Employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law. #INDEM