Administrative Assistant

Medina McKelvey LLP

Roseville (CA)

On-site

USD 35,817 - 38,572

Full time

14 days+

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Benefits offered by this job

Comprehensive benefits program

401(k) retirement plan

Vacation and sick leave

Opportunities for growth

Collaborative work environment

Job summary

A legal services firm in Roseville, CA, is seeking an Administrative Assistant to support attorneys by managing schedules, communications, and document preparation. The ideal candidate will possess strong organizational and communication skills and have prior experience in a legal setting. This full-time position offers a wage between $26-$28/hour and a comprehensive benefits program, fostering a collaborative and supportive work environment.

Qualifications

Strong organizational skills to manage multiple deadlines.
High level of professionalism and discretion in communications.
Ability to work independently and anticipate needs.

Responsibilities

Coordinate all meetings for attorneys with responsiveness.
Research and book hotels, flights, and transportation.
Review and finalize legal documents with accuracy.
Provide front desk coverage and handle client interactions.

Skills

Organizational skills

Professionalism

Communication skills

Proficiency in Microsoft Office

Attention to detail

Education

Bachelor's degree preferred

Prior administrative experience in a legal environment

Job description

At Medina McKelvey, we equip employers to transform legal uncertainty into stability. As a rapidly growing, full-service firm with multiple practice groups built by former Big Law attorneys with an entrepreneurial spirit, we represent clients across California and the country. But we're more than just legal professionals; we are peacemakers, providing the guidance needed to navigate the complexities of employment law with clarity and peace of mind.

We're building a team of talented individuals, from legal professionals to business service experts, who thrive on integrity, are driven to create proactive solutions, and are dedicated to genuine partnerships. Here, your contributions are valued, your growth is prioritized, and your passion for exceptional service is ignited. You\'ll be challenged and supported while having the opportunity to make a real impact. If you're a driven, focused professional ready to be an anchor for our clients and a vital part of our team, we invite you to explore this opportunity.

A TYPICAL DAY AS AN ADMINISTRATIVE ASSISTANT MIGHT INCLUDE

Calendar Management

Coordinate all meetings for attorneys with a high level of responsiveness.
Rapidly anticipate needs and adjust calendars accordingly on a daily basis.
Structure schedules to protect personal time and support work-life integration.
Provide technical support for virtual meetings.
Act as a bridge between attorneys and other staff or departments.
Communicate with clients, partners, and vendors on behalf of attorneys.
Interact with firm clients via email and phone professionally and courteously.

Travel Coordination

Research and book best-fitting hotels, flights, and on-site transportation.
Anticipate needs and tailor travel schedules accordingly.

Document Management

Review documents for accuracy and completeness before attorney review.
Edit, format, and finalize legal documents.
Create, store, and apply electronic signatures.
Calendar court appearances for attorneys with a high level of attention to detail.
Review court websites for tentative rulings 1–2 days prior to hearings.
Communicate rulings to attorneys and the docket group.
Update calendars based on rulings or hearing changes.
Provide as-needed front desk coverage, greeting clients and visitors, and handling calls.
Package, label, and send correspondence and marketing collateral packets.

WHAT WE LOOK FOR

Join our mission-driven team as an Administrative Assistant, where you will use your organizational skills, responsiveness, and professionalism to help our attorneys and clients operate smoothly and efficiently. In this dynamic role, you will be integral to delivering proactive legal solutions and fostering a culture of peace and clarity. You’ll be part of a team of excellence-driven employment attorneys and business professionals, championing a people-first approach and fostering a culture of generosity, resilience, and high engagement.

We seek a detail-oriented, highly responsive candidate capable of managing multiple priorities in a fast-paced environment. No two days will look the same—there is always something new to learn, explore, and solve.

You will play a critical role in supporting the Firm’s attorneys, ensuring their schedules, communications, travel, and document preparation are handled with efficiency and care. If you enjoy anticipating needs, supporting a collaborative team, and thriving in an excellence-focused environment, we would love to hear from you.

EDUCATION/TRAINING

Bachelor\'s degree preferred
Prior administrative experience in a legal environment required.

EDUCATION/TRAINING

Strong organizational skills with the ability to manage multiple deadlines.
High level of professionalism and discretion in communications.
Proficiency in Microsoft Office Suite and comfort with legal or business software tools.
Excellent written and verbal communication skills.
Ability to work independently and anticipate needs.

JOB TYPE

Full-time

GROUP

Support Services

PAY

We reasonably anticipate that the range for the position’s starting wage will be between $26-$28 per hour, based on factors such as qualifications and experience.

BENEFITS