Administrative Assistant

Talentify; Boynton Beach (FL); On-site; USD 36,000 - 48,000; Part time

Job summary

BELFOR is seeking an administrative professional for its Boynton Beach field office to handle mail and phone tasks, directing inquiries to the appropriate party. The role includes Accounts Payable, Accounts Receivable, job cost review, and payroll review as needed.

Responsibilities include maintaining an organized workspace, timely creation of new jobs in JD Edwards, and managing vendor lists with JD Edwards and BCS, while ensuring compliance with vendor requirements and BELFOR standards.

Qualifications

• Front desk and general administrative duties
• Accounts Payable processing and invoice scanning
• Accounts Receivable processing and depositing payments
• Customer service principles and practice
• Ability to meet deadlines and work under time constraints
• Attention to detail and safeguarding information

Responsibilities

• Maintain organized workspace in accordance with BELFOR standards
• Create new jobs in JD Edwards timely as required
• Organize and maintain up-to-date job files for estimator/GM review
• Use JD Edwards and BCS to maintain vendor list
• Ensure vendor requirements are met
• Monthly reconciliation of AP statements
• Maintain customer files and digital/physical filing systems
• Attend BELFOR training as required

Job description

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.