Administrative Assistant

BELFOR; Rogers (AR); On-site; USD 32,000 - 46,000; Full time

Job summary

BELFOR is seeking an organized administrative professional to support field office operations in Rogers, AR. You will handle mail, phones, and visitor coordination while processing AP/AR tasks and assisting with payroll reviews as required.

The role requires timely creation of new jobs in JD Edwards, file maintenance, and adherence to BELFOR standards. Prior experience with JD Edwards and vendor management is a plus.

Qualifications

• Strong customer service ethos.
• Ability to work under time constraints.

Responsibilities

• Maintaining an organized workspace and handling mail, phone calls, and visitors.
• Creating new jobs in JD Edwards.
• Organizing and maintaining up-to-date job files for review.
• Using JD Edwards and BCS to maintain vendor lists.
• Ensuring compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital and physical filing.
• Participation in BELFOR operations and safety trainings.

Skills

Customer service

Time management

Attention to detail

Job description

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.