Administrative Assistant

Prairie Heights; Aberdeen (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

Prairie Heights in Aberdeen, WA seeks an Administrative Assistant to support managers and teams. The role includes calendar management, travel arrangements, and drafting correspondence, with emphasis on organization and timely action.

Strong written and verbal communication, proficiency with Word and Excel, and a high school diploma are required; an associate or bachelor's degree is preferred. This full-time role offers growth opportunities and a stable working environment.

Qualifications

• Proficiency with word processing and spreadsheets required.
• Strong written and verbal communication skills essential.
• Excellent organizational and time-management abilities required.
• High School Diploma minimum; associate or bachelor's degree preferred.
• CAP certification is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle mail.
• Draft, proofread, and send professional emails, memos, and reports.

Skills

Word processing

Spreadsheet proficiency

Excellent written and verbal comms

Organizational skills

Time management

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Administrative assistants ensure smooth office operations by supporting managers, teams, and departments. Their responsibilities range from routine clerical tasks to more complex coordination duties depending on the organization's size and industry.

Key Duties and Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports)
• Prepare meeting agendas, take minutes, and distribute follow‑up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills and Qualifications

• Proficiency with word processing and spreadsheet software.
• Strong communication and writing skills.
• Organizational and time‑management abilities.
• High school diploma minimum; associate or bachelor's degree increasingly preferred.
• CAP (Certified Administrative Professional) certification is beneficial

Experience Requirements

• Entry‑level: 0-2 years
• Mid‑level: 3-5 years
• Senior: 6+ years, often supporting executives.

Administrative assistants remain essential for ensuring efficient operations and supporting organizational productivity.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.