Administrative Assistant

PACS; United States; On-site; USD 35,000 - 65,000; Full time

Job summary

PACS, a dynamic office support provider in the United States, is seeking an Administrative Assistant to help managers and teams run smoothly. You will manage calendars, coordinate meetings, answer phones, greet visitors, and handle mail while maintaining orderly records.

The role emphasizes strong written and verbal communication, proficiency with word processing and spreadsheets, and excellent organizational skills.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Proficiency with word processing and spreadsheets.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports).
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills

Word processing

Spreadsheet software

Communication

Writing skills

Organization

Time management

Education

High school diploma

Associate or Bachelor's degree

CAP certification

Tools

MS Office Suite

Job description

Overview

Administrative assistants ensure smooth office operations by supporting managers, teams, and departments. Their responsibilities range from routine clerical tasks to more complex coordination duties depending on the organization’s size and industry.

Key Duties and Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports)
• Prepare meeting agendas, take minutes, and distribute follow‑up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills and Qualifications

• Proficiency with word processing and spreadsheet software.
• Strong communication and writing skills.
• Organizational and time‑management abilities.
• High school diploma minimum; associate or bachelor’s degree increasingly preferred.
• CAP (Certified Administrative Professional) certification is beneficial

Experience Requirements

• Entry‑level: 0–2 years
• Mid‑level: 3–5 years
• Senior: 6+ years, often supporting executives.

Administrative assistants remain essential for ensuring efficient operations and supporting organizational productivity.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.