Administrative Assistant

Kelly; Knoxville (TN); On-site; USD 24,000 - 34,000; Full time

Job summary

Kelly is seeking an Administrative Assistant in Knoxville, TN to support daily administrative and operational activities at a busy facility. This temporary, 3-month assignment offers an opportunity for an organized, detail-oriented individual to excel in a fast-paced environment.

You will greet customers, organize records, assist dispatch, update reports, and support inventory and office duties while collaborating with the Operations Manager and supervisors.

Qualifications

• Strong administrative, organizational, and problem-solving skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience working with an ERP system is preferred.

Responsibilities

• Greet and assist customers, visitors, and vendors in person and by phone.
• Process, organize, scan, and archive daily business records and paperwork.
• Print, sort, and organize delivery tickets and provide support to dispatch and drivers.
• Assist the Operations Manager and Supervisors with administrative and clerical tasks.
• Review daily orders and help track late or missed deliveries.
• Update customer notes and communicate special delivery requirements to dispatch.
• Assist with short fills, back orders, and re-routed deliveries by coordinating with dispatch and billing.
• Update reports and provide explanations for late orders using Microsoft Excel.
• Assist with physical inventory and cycle counting by researching discrepancies.
• Open and distribute mail and assist with general office duties.
• Provide excellent customer service and help resolve issues as needed.

Skills

Microsoft Word

Excel

PowerPoint

Communication

Multitasking

Customer service

Detail-oriented

Tools

ERP system

Job description

Administrative Assistant

Shift: 1st Mon-Fri 7:00-3:30pm
Pay: $21.00 Hourly
Position: Temporary: 3 months
Location: Knoxville,TN.
Kelly is hiring an Operations Administrative Assistant

to support the daily administrative and operational activities of a busy facility. This is a great opportunity for someone who is organized, detail-oriented, customer-focused, and comfortable working in a fast-paced environment.

What You’ll Do

• Greet and assist customers, visitors, and vendors in person and by phone.
• Process, organize, scan, and archive daily business records and paperwork.
• Print, sort, and organize delivery tickets and provide support to dispatch and drivers.
• Assist the Operations Manager and Supervisors with administrative and clerical tasks.
• Review daily orders and help track late or missed deliveries.
• Update customer notes and communicate special delivery requirements to dispatch.
• Assist with short fills, back orders, and re-routed deliveries by coordinating with dispatch and billing.
• Update reports and provide explanations for late orders using Microsoft Excel.
• Assist with physical inventory and cycle counting by researching discrepancies.
• Open and distribute mail and assist with general office duties.
• Provide excellent customer service and help resolve issues as needed.

What We’re Looking For

• Strong administrative, organizational, and problem-solving skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience working with an ERP system is preferred.
• Ability to read, interpret, and prepare business records, reports, and correspondence.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Professional and customer-focused approach.

Physical Requirements

• Ability to regularly lift or move up to 10 lbs. and occasionally up to 25 lbs.
• Ability to sit, stand, walk, reach, and use hands throughout the workday.

Why Kelly?

At Kelly, we connect talented people with opportunities that help them grow and build their careers. If you're organized, dependable, and enjoy supporting both customers and operations, we'd like to hear from you!

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.