Administrative Assistant

Utilisource; Jonesburg (MO); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Utilisource is seeking an Administrative Assistant to support day-to-day operations by managing mail, maintaining calendars, formatting documents, and keeping records organized. This role helps keep operations running smoothly in a fast-paced environment.

The ideal candidate is dependable, adaptable, and able to manage multiple priorities with strong attention to detail. Proficiency with Microsoft Office and clear written and verbal communication are required.

Formación

• Proficient with Microsoft Office Suite or similar software.
• Strong organization and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Proactive, dependable, and able to work independently.
• Comfortable learning new software, systems, and processes.
• Adaptable and willing to take initiative.

Responsabilidades

• Manage incoming and outgoing mail and packages.
• Maintain calendars and scheduling.
• Prepare and format documents and reports.
• Maintain digital and physical filing systems.
• Update spreadsheets, databases, and records.
• Order office supplies.
• Support additional administrative projects as assigned.

Conocimientos

Microsoft Office

Organization

Communication

Multitasking

Problem solving

Independent work

Learning agility

Initiative

Descripción del empleo

Administrative AssistantThe Administrative Assistant provides day-to-day support to the team by managing administrative tasks, maintaining records, and helping keep operations organized. This role is ideal for someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment.Key ResponsibilitiesManage incoming and outgoing mail and packages.Maintain calendars and scheduling.Prepare and format documents and reports.Maintain digital and physical filing systems.Update spreadsheets, databases, and records.Order office supplies.Support additional administrative projects as assigned.Skills & QualificationsProficient with Microsoft Office Suite or similar software.Strong organization and attention to detail.Effective written and verbal communication skills.Ability to manage multiple priorities and deadlines.Strong problem-solving skills.Proactive, dependable, and able to work independently.Comfortable learning new software, systems, and processes.Adaptable and willing to take initiative.Work EnvironmentStandard business hours with flexibility during peak periods.Occasional travel to career events or regional offices may be required.Physical RequirementsProlonged sitting and computer use.Manual dexterity to operate standard office equipment.Occasional lifting of up to 15 pounds.