Administrative Assistant

Talentify; Jacksonville (TX); On-site; USD 17,000 - 24,000; Full time

Job summary

Talentify is seeking an Administrative Assistant to support sales and operations, handling calls, coordinating travel, managing inventory, and maintaining vendor pricing.

Ideal candidates have a high school diploma or equivalent and at least 1 year of administrative experience, with proficiency in Microsoft Office. Starting pay is $15.00 per hour, commensurate with experience.

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year administrative assistant experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Answer incoming calls and route to appropriate sales personnel.
• Assist sales personnel by enhancing communication with customers and outside staff.
• Contact customers in response to inquiries or service issues.
• Refer unresolved customer grievances to designated personnel or other departments.
• Coordinate travel for sales staff and manager as needed.
• Assist the manager with inventory management.
• Serve as the local buyer for drop ship orders.
• Maintain current information and pricing on vendor lines.
• Provide weekly quotes and generate management reports.
• Review monthly bills and process for payment.
• Perform other administrative duties as assigned.

Skills

Detail oriented

Customer service

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

We are looking for an Administrative Assistant who can:

• Answer incoming calls and route to appropriate sales personnel.
• Assist sales personnel by enhancing communication with customer base and outside sales staff.
• Contact customers in response to inquiries or other customer service issues.
• Refer unresolved customer grievances to designated sales personnel or other departments as necessary.
• Help coordinate travel as necessary for sales staff and manager.
• Assist the manager with inventory management as needed.
• Serve as the local buyer for the location’s drop ship orders.
• Maintain current information and pricing on all active vendor lines.
• Provide a weekly update of all quotes by sales staff and generate report for management.
• Review monthly bills, process, and submit for payment.
• Other administrative duties as assigned.

If you are professional, courteous, detail-oriented, reliable, and teachable then you may be the candidate we are looking for. If you have a high school diploma (or equivalency), one year of administrative assistance experience, and are proficient in Microsoft Office applications.

The candidate will be compensated based on their work experiences and skills, with the minimum starting salary for this position being $15.00 per hour.

Qualifications

Behaviors

Required

• Detail Oriented:Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.