Administrative Assistant

Prov; Jacksonville (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

A facility management company in Jacksonville is seeking an organized individual to provide clerical and administrative support to the Facility Director. Responsibilities include coordinating communication with various departments, serving as a liaison with accounting for invoices and purchase orders, tracking expenses, and maintaining organized records. Candidates should have strong organizational skills and the ability to manage multiple tasks effectively.

Responsibilities

• Provide administrative and clerical support to the Facility Director.
• Coordinate communication within the Facilities Department and with other departments.
• Serve as a liaison with the Accounting Department regarding invoices and budgets.
• Assist with tracking facility-related expenses, reports, and records.
• Support departmental projects and initiatives.
• Maintain organized records, databases, and filing systems.

Job description

Description

Provide comprehensive clerical, communication, and organizational support to the Facility Director. Coordinate closely with the facility department team for purchase orders, purchasing, and invoicing. Serve as a liaison between the team and accounting to ensure accurate information flow and timely completion of administrative processes. Support departmental objectives by assisting with daily operations, documentation, scheduling, and interdepartmental coordination. Maintain a high standard of excellence while strengthening productivity, efficiency, and communication within the department and across the organization.

KEY RESPONSIBILITIES

• Provide administrative and clerical support to the Facility Director, including scheduling, correspondence, filing, and document preparation
• Coordinate communication within the Facilities Department and with other departments
• Serve as a liaison with the Accounting Department regarding invoices, purchase orders, budgets, and related documentation
• Assist with tracking facility-related expenses, reports, and records
• Support departmental projects, meetings, and operational initiatives
• Maintain organized records, databases, and filing systems