Administrative Assistant

bridgewater-consulting-group; Los Angeles (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Bridgewater Consulting Group is seeking an Administrative Assistant to provide crucial clerical and organizational support ensuring smooth daily operations. This role involves managing office operations, scheduling meetings, and maintaining documentation.

The ideal candidate will be organized, possess strong communication skills, and have experience in office management. Responsibilities include processing invoices, greeting visitors, and supporting customer service efforts.

Responsibilities

• Manage daily office operations and maintain a clean, organized workspace.
• Schedule meetings, appointments, and events.
• Prepare, edit, and format documents, reports, and presentations.
• Act as a point of contact between departments, clients, and vendors.
• Organize meetings and arrange travel if required.
• Process invoices, expense reports, and purchase orders.
• Greet visitors and provide information to customers.

Skills

Office administration

Communication

Organization

Customer service

Job description

An Administrative Assistant provides clerical and organizational support to ensure smooth day-to-day operations within an office or organization.

Key Responsibilities

1. Office Administration

• Manage daily office operations and maintain a clean, organized workspace
• Handle incoming calls, emails, and correspondence
• Maintain office supplies inventory and place orders when needed

2. Scheduling & Calendar Management

• Schedule meetings, appointments, and events
• Maintain calendars for managers or teams
• Coordinate meeting rooms and logistics

3. Documentation & Record Keeping

• Prepare, edit, and format documents, reports, and presentations
• Maintain filing systems (physical and digital)
• Handle data entry and database management

4. Communication & Coordination

• Act as a point of contact between departments, clients, and vendors
• Assist with internal and external communications
• Support team coordination and follow-ups

5. Meeting & Event Support

• Organize meetings (prepare agendas, take minutes)
• Arrange travel and accommodations if required
• Assist in planning company events or activities

6. Financial & Basic Accounting Tasks

• Process invoices, expense reports, and purchase orders
• Track basic budgets or petty cash
• Support bookkeeping tasks when needed

7. Customer Service

• Greet visitors and direct them appropriately
• Provide information and assistance to clients or customers