Administrative Assistant: Facilities, Construction & Real Estate

Cone Health Medical Group; Greensboro (NC); On-site; USD 38,000 - 46,000; Full time

Job summary

Cone Health Medical Group is seeking an Administrative Assistant to provide essential administrative support and coordinate activities for teams and departments. Under supervision, you will help ensure daily operations run smoothly, manage scheduling, onboarding tasks, travel arrangements, and document preparation.

The role emphasizes accuracy, organization, and adherence to organizational policies, with opportunities to support meetings and training sessions while maintaining clear

Qualifications

• Requires 2 years of administrative support experience.
• Onboarding, scheduling, and record-keeping duties are essential.
• Experience with property management, real estate, or construction projects is preferred.

Responsibilities

• Provides administrative support and coordinates activities for teams or departments.
• Manages onboarding, appointment setting, travel arrangements and document preparation.
• Maintains records, proofs and edits documents, and ensures policy compliance.
• Supports meeting coordination and training activities and internal communications.

Skills

Organizational skills

Scheduling

Document preparation

Communication

Attention to detail

Education

High School Diploma or equivalent

Associate's Degree in Business/Office Management or related field

Job description

The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels.

Essential Job Function:

• Maintains office inventory, facilitates supply orders, and completes other general office duties.
• Supports employees with various tasks related to onboarding, appointment setting, and travel arrangements.
• Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping.
• Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations.
• Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments.
• Provides comprehensive meeting and training support to ensure information is communicated appropriately.
• Assists with maintenance of organizational systems and databases to make sure information is accurately recorded.
• Ensures compliance requirements are upheld and met.
• Performs other duties as assigned.

Education:

• Required: High School Diploma or equivalent.
• Preferred: Associate's Degree in Business, Office Management or related field.

Experience:

• Required: 2 years of administrative support.
• Preferred: experience in Property Management, Real Estate, and/or Construction projects.

Licensure/Certification/Listing:

• Not Required