Administrative Assistant

AppleOne Employment Services; Jacksonville (FL); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a detail-oriented Administrative Assistant for a part-time contract in Jacksonville, FL. The role supports the Tax and Insurance Department on-site, focusing on mail handling, scanning, records management, and document routing to ensure compliance.

The position offers a stable, team-oriented environment in a transportation organization, with opportunities to gain experience in tax and accounting support while working a predictable schedule.

Qualifications

• HS diploma or equivalent required.
• 1+ year of administrative support experience.
• Proficiency with Outlook, Word, and Excel.
• Ability to handle confidential documents.
• Strong attention to detail and organization.
• Pass background check and may require medical screening.
• Excellent written and verbal communication.

Responsibilities

• Open, sort, scan, and distribute incoming mail.
• Collate and mail tax bills, extensions, returns, and payments.
• Scan tax documents into electronic systems.
• Copy, store, and retrieve checks and copies.
• Open and inspect 1099 forms.
• Order office and printer supplies.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Confidentiality

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Tools

SharePoint

Cloud-based document management

Enterprise financial systems

Electronic records management

Job description

Job Summary

We are seeking a detail-oriented Administrative Assistant for a part-time contract opportunity supporting a Tax and Insurance Department in Jacksonville, FL. This on-site role is ideal for a highly organized administrative professional who enjoys document handling, mail processing, records management, and supporting compliance-focused office functions.

This opportunity is with a well-established transportation organization known for stability, safety, teamwork, and investing in its people. The environment offers supportive leadership, professional collaboration, and the chance to gain valuable experience in tax, insurance, accounting support, and document management processes.

Key Responsibilities

• Open, sort, scan, and distribute incoming mail, including identifying and routing tax-related documents.
• Collate and mail tax bills, extensions, returns, and payments accurately and on time.
• Scan tax bills, returns, checks, and supporting documents into electronic systems for processing and retention.
• Copy, store, and retrieve checks, including obtaining canceled check copies to help resolve payment issues.
• Open and inspect 1099 forms received by the department.
• Order office and printer supplies to support daily departmental operations.

Compensation and Benefits

• Pay: $25 per hour.
• Job Type: Contract/Temporary.
• Schedule: Part-time, Monday, Wednesday, and Friday, 10:00 AM to 3:00 PM.
• Location: On-site in Jacksonville, FL.

Required Qualifications and Skills

• Support the Tax and Insurance Department with mail processing, scanning, filing, and document routing.
• Assist with tax bill, tax return, extension, payment, and 1099 document handling.
• Maintain accurate electronic and physical records in accordance with department procedures.
• Help resolve payment and documentation issues through accurate record retrieval and follow-up.
• High school diploma or equivalent required.
• 1+ year of experience in administrative support, clerical work, records management, mail processing, accounting support, or a similar office role.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience handling documents or transactions requiring accuracy, organization, and confidentiality.
• Strong attention to detail, time management, and organizational skills.
• Self-motivated, willing to learn, and able to recognize and route different types of tax-related documents.
• Professional, team-oriented, and comfortable working in a fast-paced office environment.
• Clear written and verbal communication skills.
• Able to pass a background check and may be required to complete a medical screening.

Preferred Qualifications

• 2+ years of administrative or accounting support experience in tax, accounting, finance, legal, insurance, or another compliance-focused environment.
• Experience with high-volume mail processing, scanning, indexing, or electronic records management.
• Experience using SharePoint, cloud-based document management systems, or enterprise financial systems.
• Experience working with tax bills, tax returns, invoices, checks, or 1099 forms.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.