Administrative Assistant

AppleOne Employment Services; Florida; On-site; USD 28,000 - 30,000; Full time

Job summary

AppleOne Employment Services in the Clermont/Minneola area seeks an Administrative Assistant to support the front desk for a professional accounting and auditing office. This temp-to-hire role is ideal for someone who enjoys being the first point of contact for clients and delivering excellent service in a deadline-driven setting.

The role involves managing calendars, supporting onboarding, and keeping the front desk organized.

Qualifications

• 3–5 years of administrative, front desk, or clerical experience.
• Excellent organizational and multitasking abilities.
• Professional, polished communication style with strong customer service mindset.

Responsibilities

• Serve as the first point of contact for clients by phone and in person with professional service.
• Manage calendars, appointments, and scheduling using Microsoft Outlook.
• Follow up with clients, team members, and pending items to ensure tasks are completed on time.
• Assist with new client onboarding, documentation, and general administrative support.
• Maintain an organized front desk area and handle day-to-day clerical duties with attention to detail.
• Support office workflow during tax season and adapt to a high-volume environment.

Skills

Front desk operations

Calendar management

Customer service

Communication

Attention to detail

Tools

Microsoft Outlook

Job description

Job Summary

We are seeking a polished and highly organized Administrative Assistant to support the front desk for a professional accounting and auditing services office in the Clermont/Minneola area. This temp-to-hire opportunity is ideal for someone who enjoys being the first point of contact for clients, takes pride in delivering excellent service, and can keep details organized in a deadline-driven office environment.

The Administrative Assistant will play an important role in creating a welcoming client experience, managing calendars, supporting new client onboarding, and helping the team stay organized. This office offers a professional, team-oriented environment with supportive leadership and the opportunity to build long-term stability through a temp-to-hire career path.

This role is a strong fit for someone who understands the seasonal pace of a CPA or accounting office. The workload may be lighter during slower periods, then become very busy during tax season. The right candidate will be comfortable staying productive year-round while being ready to perform in a fast-paced, high-volume environment when business needs increase.

Key Responsibilities

• Serve as the first point of contact for clients by phone and in person while providing a professional, white-glove customer service experience.
• Manage calendars, appointments, and scheduling needs using Microsoft Outlook.
• Follow up consistently with clients, team members, and pending items to ensure tasks are completed accurately and on time.
• Assist with new client onboarding, documentation, and general administrative support.
• Maintain an organized front desk area and handle day-to-day clerical responsibilities with strong attention to detail.
• Support office workflow during tax season and adapt to changing priorities in a high-volume environment.

Compensation and Benefits

• Pay: $20 to $22 per hour.
• Job Type: Temp-to-hire.
• Location: Clermont/Minneola area.

Required Qualifications and Skills

• Manage front desk operations and serve as the primary client-facing administrative contact.
• Coordinate calendars, appointments, follow-up items, and client communication.
• Support new client onboarding and general administrative workflow.
• Help maintain organization and efficiency during both slower periods and peak tax season.
• 3 to 5 years of administrative, front desk, office support, or related clerical experience.
• Strong Microsoft Office skills, especially Microsoft Outlook and calendar management.
• Excellent follow-up, follow-through, and organizational skills.
• Professional, polished communication style with a strong customer service mindset.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Comfortable working in a seasonal environment with fluctuating workload demands.
• Dependable, personable, proactive, and able to stay productive during slower business periods.

Preferred Qualifications

• Previous experience supporting a CPA firm, accounting office, financial services office, or other professional services environment.
• Experience with client onboarding, document tracking, appointment scheduling, or high-volume seasonal office support.
• Ability to remain calm, organized, and client-focused during busy deadline-driven periods.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.