Accounts Payable Clerk

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

AppleOne Employment Services in Santa Barbara seeks an Administrative Support specialist for its accounting team. You will provide clerical and data-entry support to Accounts Payable, process invoices, and maintain filing and records.

You will enter information into spreadsheets and databases, scan and file documents, and retrieve records for employees or management. You will protect confidentiality of financial information and assist with audits and general office duties.

Qualifications

• Responsible for providing administrative and clerical support to Accounts Payable, including data entry, document processing, filing, scanning, record maintenance, and retrieval of company records.
• Maintain the confidentiality and security of financial records.
• Assist with audits and ensure accurate document organization.

Responsibilities

• Assist Accounts Payable with basic data entry and clerical duties.
• Enter document information into spreadsheets, databases, and accounting systems.
• Sort documents by vendor, customer, date, invoice number, department, or other established categories.
• Scan documents and upload them into electronic document management systems.
• Organize and file documents accurately and in a timely manner.
• Retrieve files and documents as requested by employees or management.

Job description

Responsible for providing administrative and clerical support to Accounts Payable, including data entry, document processing, filing, scanning, record maintenance, and retrieval of company records and documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include, but are not limited to, the following:

• Assist Accounts Payable with basic data entry and clerical duties.
• Enter document information into spreadsheets, databases, and accounting systems.
• Make copies of invoices, checks, reports, correspondence, and other documents as requested.
• Sort documents by vendor, customer, date, invoice number, department, or other established categories.
• Scan documents and upload them into electronic document management systems.
• Sort and distribute incoming paperwork and mail.
• Organize and file documents accurately and in a timely manner.
• Retrieve files and documents as requested by employees or management.
• Track files and documents that have been removed from the filing area.
• Pull, organize, and prepare supporting documentation requested for audits.
• Assist Accounts Payable, Accounts Receivable, and Accounting with document organization and recordkeeping.
• Perform general administrative duties, including copying, scanning, printing, mailing, and preparing documents.
• Maintain the confidentiality and security of company financial records and other sensitive information.
• Perform other related duties as assigned.

Administrative Support in an accounting department.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.