Administrative Assistant

Russell Tobin; Hutchinson (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Employee assistance program

Legal support

Auto, home, and pet insurance

Employee discounts with vendors

Job summary

Pride Global, including its affiliates such as Russell Tobin and Pride Health, is seeking an Administrative Assistant to support the Training team. The role focuses on moving documents into a unified system and transforming processes to a single system for training and operations work instructions.

The ideal candidate will have strong administrative experience, proficiency in MS Office, and the ability to manage multiple systems with accuracy and persistence.

Qualifications

• Administrative, computer, and secretarial experience is required.
• Proficiency with Microsoft Excel, Word, and PowerPoint.
• Ability to copy and paste across systems while verifying accuracy.
• Experience working with computer systems is required.
• Strong time management and attention to detail.
• Ability to lead projects and self-direct tasks with minimal direction after training.

Responsibilities

• Transfer documentation from Word to the current online system (PLM, Dozuki, Network Drives, Lotus Notes).
• Use AI tools to assist in data transfer of documentation.
• Assist with online-system development, including creating quizzes, courses, and phase training curriculums.

Skills

Administrative experience

MS Excel

MS Word

PowerPoint

Data transfer

Time management

Project leadership

AI tools

Education

High School Diploma

College degree in Administrative Assistant, Legal Assistant, or related field

Job description

• Full-time until the project is complete.
• Duration is determined by the completion of the project and may end sooner than the estimated end date.

Position Overview

The Company is currently seeking a motivated Administrative Assistant to join its Training team. As an Administrative Assistant, you will support the training department with moving documents from a variety of systems. Administrative work will support site initiatives to get to one system for all training and operations work instructions.

Duties & Responsibilities

• Transfer documentation in Word documents from a variety of systems to the current online system (PLM, Dozuki, Network Drives, and Lotus Notes).
• Use AI tools to assist in the data transfer of documentation.
• Assist with additional development in online systems, including creating quizzes, course creation, and phase training curriculums.

Required Skills

• Administrative, computer, and secretarial experience required.
• Computer skills, including Microsoft Excel, Word, and PowerPoint, are required.
• Ability to copy and paste from one system to another while verifying accuracy.
• Experience working within computer systems is required.
• Good time management and attention to detail are required.
• Ability to lead projects and self-direct task execution with little to no direction (after training).

Preferred Qualifications

• Strong organizational skills, self-motivation, and results-driven.
• Solid interpersonal and communication skills, both written and oral.
• Adaptability to team needs and working for many individuals in various groups.
• Prior documentation writing or teaching experience.
• Previous company documentation, systems, and work experience are preferred but not required.
• AI tool experience is helpful but not required.

Education

Basic Qualifications

• High School Diploma.

Preferred Qualifications

• College degree in Administrative Assistant, Legal Assistant, or a related field.

Pride Global and its affiliates, including Russell Tobin, Pride Health, Pride Now, and Pride One, offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Pride Global and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Pride Global and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.