Administrative Assistant

Discovery Mood

Houston, Northern (TX, KY)

Hybrid

USD 25,000 - 28,000

Full time

2 days ago

Be an early applicant

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

PaRC is seeking an Administrative Assistant in Houston, TX. This role provides high-level communication and customer service to employees, executives, and visitors. You will support staff, manage records, and assist with onboarding and reporting within a healthcare setting.

The position requires a High School Diploma (College education preferred) and strong confidentiality, with shifts Tue-Sat or Sun-Thurs, 8am–5pm. Pay range $18–$20 per hour, full-time, on-site.

Qualifications

Must have excellent communication skills.
Must possess the ability to work well under pressure and maintain confidentiality.
Experience with onboarding new staff members is preferred.
Proficient in writing emails, transcribing notes, faxing, copying, and creating spreadsheets.

Responsibilities

Be the first line of communication between executives, staff, clients, and visitors.
Maintain confidentiality and professional demeanor in all interactions.
Attend staff meetings as necessary and track staff whereabouts.
Assist with onboarding and staff file compliance.
Run reports for prescription monitoring and upload into medical records.
Prepare and manage emails, documents, and spreadsheets.

Skills

Communication

Confidentiality

Onboarding

Documentation

Email writing

Education

High School Diploma

College education preferred

Tools

Microsoft Office Suite

Job description

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions:

Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
Attends staff meetings, when necessary.
Knows the whereabouts of staff on a continuous basis.
Manages the use of community space within the administrative building
Assists with on-boarding new staff members
Assists Directors with ensuring employee file compliance
Running reports for prescription monitoring and uploading into client medical records
Shares pertinent information with team as obtained from clients or families.
Maintains a professional atmosphere both on the telephone and in the waiting area.
Maintains a filing system for various company functions, including, but not limited to, copying and set-up
You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
Attends in-service training, when necessary.
Maintains confidentiality pertaining to clients and families.
Maintains the visitor and employee sign-in/sign-out logs.
Maintains and orders office supplies for the administrative building.
Maintains and orders medical supplies for the treatment programs.
Ensures all visitors and given a “Visitor” badge and ensures visitors return “Visitor” badge
Greets visitors and clients in a professional manner.
Adheres to all company policies and procedures.
Completes other tasks, as assigned.