Administrative Assistant

Ultimate Staffing; Houston (TX); On-site; USD 28,929 - 33,062; Full time

Job summary

A leading safety company is seeking a Receptionist and HR Assistant in South Houston. This role offers competitive compensation ranging from $21 to $24 per hour based on experience. Responsibilities include greeting visitors, managing calls, and supporting HR events. Ideal candidates should have intermediate Microsoft Office skills and 1-3 years of experience in receptionist or administrative roles. Join a company that values professionalism and offers opportunities for growth in a collaborative work environment.

Responsibilities

• Maintain confidentiality and professionalism while supporting HR events.
• Greet visitors, manage calls, and keep the front desk organized.
• Handle weekly timecards, process mail and provide broad administrative support.
• Coordinate birthday and holiday cards and manage routine office tasks.
• Run and distribute a variety of operational and financial reports.

Skills

Intermediate skills in Microsoft Office

1-3 years in a receptionist or administrative role

Job description

A leading safety company in the South Houston area is seeking a Receptionist and HR Assistant to join their team. This is an excellent opportunity with competitive compensation and benefits, as well as a great work culture and room for growth. Staring compensation is $21 - $24/hour depending on experience. Monday - Friday, 8a - 5p, onsite.

Qualifications

• Intermediate skills in Microsoft Office
• 1-3 years in a receptionist or administrative role in a corporate environment

Duties

• Maintain confidentiality, professionalism, and courteous interactions while supporting HR events and employee engagement activities.
• Greet visitors, manage calls, and keep the front desk, breakroom, and office supply areas organized and fully stocked.
• Handle weekly timecards, process mail and packages, and provide broad administrative and HR support including scheduling, data entry, seating charts, calendars, and records management.
• Coordinate birthday and holiday cards, assist with Safety Council training setup, and manage incoming faxes and other routine office tasks.
• Run and distribute a variety of recurring operational and financial reports, ensuring accuracy across billing, active/inactive statuses, job costs, PO statuses, and liens/notices.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.