Administrative Assistant

AppleOne Employment Services; Houston (TX); On-site; USD 30,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Houston is seeking a dependable Administrative Assistant for a contract opportunity. You will provide day-to-day clerical and scheduling support, manage records, and act as a reliable point of contact for internal teams, visitors, vendors, and the public in a government/public sector office.

The role emphasizes professionalism, accuracy, teamwork, and confidentiality within a structured, service-oriented environment.

Qualifications

• High school diploma or equivalent is required.
• Minimum 2 years of administrative/clerical experience.
• 3–5 years of related experience preferred depending on the level.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication and organizational skills.

Responsibilities

• Provide general administrative and clerical support to department staff and leadership.
• Answer and route phone calls, respond to inquiries, assist visitors, and communicate professionally.
• Prepare, proofread, format, and distribute correspondence, reports, and meeting materials.
• Maintain filing systems, update records, and support data entry and document management.
• Assist with scheduling meetings, coordinating calendars, and preparing agendas.
• Order office supplies and assist with special projects as assigned.

Skills

Administrative support

Data entry

Scheduling

Communication

Attention to detail

Time management

Multitasking

Education

High school diploma or equivalent

Tools

MS Office

Job description

Job Summary

We are seeking a dependable and highly organized Administrative Assistant for a contract opportunity in Houston, TX within a government and public sector office environment. This role is ideal for a professional administrative support candidate who enjoys keeping operations organized, supporting department staff, and serving as a reliable point of contact for internal teams, visitors, vendors, and the public. The Administrative Assistant will provide day-to-day clerical, scheduling, document preparation, records management, and communication support in a busy office setting. This is a strong opportunity for someone who values professionalism, teamwork, accuracy, and contributing to meaningful public sector operations. The work environment is well suited for candidates who thrive in a structured, service-oriented setting with collaborative department staff and supportive leadership.

Key Responsibilities

• Provide general administrative and clerical support to department staff and leadership.
• Answer and route phone calls, respond to inquiries, assist visitors, and communicate professionally with internal and external contacts.
• Prepare, proofread, format, and distribute correspondence, reports, spreadsheets, presentations, meeting materials, and other documents.
• Maintain electronic and physical filing systems, update records, perform data entry, and keep departmental information organized and accessible.
• Assist with scheduling meetings, coordinating calendars, preparing agendas, and supporting department activities.
• Order office supplies, support general office organization, maintain confidentiality, and assist with special projects as assigned.

Compensation and Benefits

• Pay rate: $22 to $25 per hour.
• Job type: Contract/Temporary.
• Location: Houston, TX.

Required Qualifications and Skills

• Provide daily administrative and clerical support for department operations.
• Prepare and maintain documents, reports, spreadsheets, records, and filing systems.
• Coordinate calendars, meetings, correspondence, and office communication.
• Support data entry, tracking documents, office organization, and special administrative projects.
• High school diploma or equivalent required.
• Minimum of 2 years of administrative, clerical, or office support experience.
• 3 to 5 years of related experience preferred based on the level of the role.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Strong organizational, time-management, and prioritization skills.
• High attention to detail and accuracy when handling records, documents, and data.
• Ability to manage multiple assignments and meet deadlines in a fast-paced office environment.
• Professional demeanor with the ability to maintain confidentiality.
• Comfortable communicating with department staff, leadership, vendors, external contacts, and members of the public.
• Ability to work independently while also collaborating effectively as part of a team.

Preferred Qualifications

• Previous administrative experience in a government, public sector, property management, housing, or similar professional office environment.
• Experience maintaining records, preparing routine reports, and working with databases or document-management systems.
• Strong customer service and interpersonal skills.
• Ability to adapt to changing priorities and handle a high volume of administrative requests.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.