HR Generalist / Office Manager

AppleOne Employment Services; Santa Ana (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking an organized HR Generalist / Office Manager in Santa Ana, CA to support payroll, HR records, onboarding, and office operations. The role partners with leadership to maintain confidentiality and operational excellence in a nonprofit setting.

The position offers a full-time schedule, temporary-to-hire path, and a competitive hourly pay range to reflect the responsibilities and the local market.

Qualifications

• 4–6 years of progressive experience in office management, HR, payroll administration, or similar role.
• Hands-on payroll processing experience is required.
• Experience with HRIS systems and payroll software (Paylocity preferred).
• Proficient in Microsoft Office and Google Workspace; strong tech aptitude.
• Ability to manage confidential information with discretion and integrity.

Responsibilities

• Manage day-to-day office operations, vendors, records, and communications.
• Process payroll accurately and on schedule using Paylocity; handle changes for hires/terminations.
• Maintain organized personnel files and confidential HR records.
• Support onboarding, offboarding, payroll reporting, audits, and HR recordkeeping.
• Assist the Chief of Staff with scheduling, meetings, and internal communications.
• Provide event and operations support as needed for organizational priorities.

Skills

Office administration

Payroll processing

HR administration

Onboarding

Offboarding

Scheduling support

Communication

Attention to detail

Confidentiality

Problem-solving

Independence

Team collaboration

Tools

Paylocity

HRIS

Microsoft Office

Google Workspace

Job description

Job Summary

A high-growth nonprofit organization in Santa Ana, CA is seeking an organized and professional HR Generalist / Office Manager to support daily office operations, payroll administration, employee records, and administrative coordination. This is a full-time temp-to-hire opportunity for a dependable HR and office operations professional who enjoys variety, accuracy, and being a trusted resource across the organization.

This role offers the opportunity to work closely with leadership in a mission-driven environment that values professionalism, teamwork, confidentiality, and community impact. The HR Generalist / Office Manager will play an important role in keeping the office running smoothly, supporting employees, and contributing to events, performances, productions, and organizational priorities. Candidates who thrive in a collaborative nonprofit setting with supportive leadership and meaningful work will find this opportunity especially rewarding.

Key Responsibilities

• Manage day-to-day office operations, including supplies, equipment, vendors, service requests, records, mail, calls, and general administrative communication.


• Process payroll accurately and on schedule using Paylocity, including approved changes for new hires, terminations, compensation updates, and other employee updates.


• Maintain organized electronic and physical files, personnel records, employee documentation, and confidential organizational information.


• Support onboarding, offboarding, employee administration, payroll reporting, audits, and HR recordkeeping.


• Assist the Chief of Staff with scheduling, meetings, internal communications, administrative projects, special projects, and organizational priorities.


• Provide administrative and operational support for events, performances, productions, activities, and other business needs.

Compensation and Benefits

• Pay range: $35 to $38 per hour.


• Job type: Temp-to-hire.


• Employment status: Full-time.


• Schedule: Monday through Friday, with occasional evenings and weekends required to support performances, productions, events, and other organizational needs.


• Location: Santa Ana, CA.


• Background check will be conducted once an offer is accepted.

Required Qualifications and Skills

• Manage office administration, daily operations, vendor coordination, records, supplies, and internal office communication.


• Process payroll, payroll changes, employee updates, payroll reporting, and related HR administration.


• Support onboarding, offboarding, personnel documentation, employee records, and confidential HR files.


• Provide administrative support to leadership, including scheduling, meetings, projects, internal communications, and event-related support.


• 4 to 6 years of progressive experience in office management, human resources, payroll administration, or a related administrative role.


• Hands-on payroll processing experience is required.


• Experience supporting HR functions, employee records, onboarding, and offboarding.


• Experience with payroll and HRIS systems.


• Proficiency with Microsoft Office, Google Workspace, and general office technology.


• Strong organizational, time-management, and multitasking skills.


• Excellent written and verbal communication skills.


• Exceptional attention to detail, accuracy, and follow-through.


• Ability to handle confidential and sensitive employee, payroll, financial, and organizational information professionally.


• Strong problem-solving skills and the ability to work independently.


• Professional demeanor with the ability to work effectively with leadership, employees, vendors, and community partners.

Preferred Qualifications

• Paylocity experience preferred.


• Nonprofit, education, performing arts, or arts organization experience is a plus.


• Prior experience supporting events, productions, performances, or community-based organizational activities is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.