Administrative Assistant

Menzies Aviation; Honolulu (HI); On-site; USD 42,000 - 62,000; Full time

Job summary

Menzies Aviation in Honolulu, HI is seeking an Administrative Specialist to support daily office operations, manage correspondence, prepare and maintain documents, organize files, and coordinate schedules and meetings.

The role involves data entry, basic financial tracking, report preparation, responding to inquiries, and providing customer service to partners and stakeholders, with close collaboration across operations and finance to ensure accurate records and efficient station performance.

Qualifications

• Strong written and verbal communication with diverse teams.
• Attention to detail and ability to interpret data and reports.
• Experience with scheduling, document management, data entry, and office coordination.
• Customer service focus with internal and external partners.
• Handling invoices, tracking expenses, and supporting budgeting.
• Proficient with MS Office including Excel/Word and email/calendar tools.
• On-site work in a fast-paced airport environment.
• High school diploma or equivalent; business admin coursework is a plus.

Responsibilities

• Manage daily correspondence and office documentation.
• Prepare and maintain documents, organize files, and coordinate schedules.
• Assist with data entry and basic financial tracking.
• Prepare reports to support station leadership and teams.
• Respond to inquiries and provide customer service to partners.
• Ensure records are accurate and up to date across departments.
• Collaborate with operations, finance, and other teams to support compliance and efficiency.

Skills

Strong communication

Analytical skills

Administrative assistance

Customer service

Basic finance

Office software

On-site work

High school diploma

Education

High School Diploma

Tools

MS Office

Excel

PowerPoint

Job description

The Administrative Specialist is a full-time, on-site role based in Honolulu, HI. This role supports daily office operations, including managing correspondence, preparing and maintaining documents, organizing files, and coordinating schedules and meetings. The Administrative Specialist will assist with data entry, basic financial tracking, and report preparation to support station leadership and operational teams. Responsibilities also include responding to internal and external inquiries, providing customer service to partners and stakeholders, and ensuring records are accurate and up to date. The role requires close collaboration with operations, finance, and other teams to support compliance, efficiency, and clear communication across the station.

Qualifications

• Strong Communication skills, including clear written and verbal communication and the ability to interact effectively with diverse teams and stakeholders.
• Solid Analytical Skills, including attention to detail, ability to interpret data and reports, and capacity to identify issues and support problem‑solving.
• Proficiency in Administrative Assistance tasks, such as scheduling, document management, data entry, and general office coordination.
• Customer Service skills, with a focus on responsiveness, professionalism, and maintaining positive relationships with internal and external partners.
• Basic Finance skills, including handling invoices, tracking expenses, and supporting budget or report preparation as needed.
• Proficiency with office software (e.g., MS Office or similar), particularly Excel, Word, and email/calendar tools.
• Ability to work on‑site in a fast‑paced airport environment, manage multiple priorities, and meet deadlines with minimal supervision.
• High school diploma or equivalent required; additional coursework or certification in Business Administration or a related field is beneficial.

Behaviors

Preferred

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Goal Completion

Inspired to perform well by the completion of tasks

Inspired to perform well by monetary reimbursement

Experience

Required

1-2 years:

MS Word, Excel & Power point

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.