Administrative Assistant

Howard Hanna Real Estate Services; Hilliard (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Two weeks paid vacation

Job summary

The Yoder-Barnhart Team at Howard Hanna Real Estate Services is seeking a highly organized Real Estate Administrative & Marketing Assistant to support daily operations, listings, and client communication.

You will manage MLS inputs, maintain CRM records, coordinate the closing process, and assist with marketing campaigns, newsletters, and social media content to grow the team's brand in a fast-paced real estate environment.

Qualifications

• Familiarity with MLS platforms and real estate transaction processes.
• Experience with CRM systems and Dotloop preferred.
• Strong written and verbal communication skills; highly organized and detail-oriented.

Responsibilities

• Manage MLS listing input, updates, and listing details.
• Maintain CRM records, coordinate client follow-up, and assist with lead distribution.
• Oversee transaction management and coordinate the closing process from contract to close.
• Manage daily Dotloop activity, paperwork, and transaction documentation.
• Provide administrative support to agents and assist with daily team operations.
• Communicate professionally with clients, agents, lenders, title companies, and other industry partners.
• Maintain spreadsheets, organize information, and utilize Google Workspace and other technology platforms.

Skills

Communication

Organization

Attention to detail

Time management

Creativity

Teamwork

Proactive

Problem-solving

Tools

MLS platforms

CRM systems

Dotloop

Google Workspace

Canva

Email marketing platforms

Social media management

Job description

Location: Hilliard, Ohio

The Yoder-Barnhart Team at Howard Hanna Real Estate Services is seeking a highly organized, proactive, and detail-oriented Real Estate Administrative & Marketing Assistant to support our established and growing real estate team.

This is an excellent opportunity for someone who enjoys the real estate industry, has a creative side, and thrives in a fast-paced environment. The ideal candidate will play an important role in supporting daily operations, coordinating transactions, and assisting with the team's marketing and client communication efforts.

Working alongside an experienced REALTOR® with more than 30 years in the industry, this individual will have the opportunity to learn, grow, and become an integral part of a successful real estate team.

Key Responsibilities

• Manage MLS listing input, updates, and listing details.
• Maintain CRM records, coordinate client follow-up, and assist with lead distribution.
• Oversee transaction management and coordinate the closing process from contract to close.
• Manage daily Dotloop activity, paperwork, and transaction documentation.
• Provide administrative support to agents and assist with daily team operations.
• Communicate professionally with clients, agents, lenders, title companies, and other industry partners.
• Maintain spreadsheets, organize information, and utilize Google Workspace and other technology platforms.

Marketing & Social Media Support

• Assist with creating and distributing monthly email newsletters to the team's client database.
• Create and schedule social media content across platforms such as Facebook, Instagram, and LinkedIn.
• Assist with marketing materials for listings, open houses, events, and team promotions.
• Help develop engaging content, captions, and graphics that support the team's brand.
• Help coordinate marketing campaigns, community events, and promotional initiatives.
• Stay current with social media trends and identify creative ways to increase engagement and brand visibility.

Qualifications & Skills

• Active real estate license preferred, but not required.
• Familiarity with MLS platforms and real estate transaction processes.
• Experience with CRM systems and Dotloop preferred.
• Strong computer skills, including spreadsheets and Google Workspace.
• Experience with social media platforms and content creation.
• Familiarity with Canva, email marketing platforms, or other marketing tools is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, multitask, and meet deadlines.
• Creative, self-motivated, and comfortable working independently and as part of a team.
• A positive, proactive, and solution-oriented attitude.
• Two weeks of paid vacation.
• Opportunity to learn and grow within an established real estate team.
• Hands-on experience working alongside an experienced real estate professional.
• Supportive team environment with opportunities for long-term professional development.

About the Opportunity

We're looking for more than someone to simply check off a list of tasks. We want someone who takes initiative, enjoys problem-solving, brings fresh ideas to the table, and takes pride in helping a business succeed.

If you're passionate about real estate, enjoy both administrative and creative work, and are ready to become an integral part of a successful team, we'd love to hear from you!